Administrative Assistant | Part Time

The Administrative Assistant is responsible for supporting day-to-day office operations and administrative procedures to ensure an efficient, organized, and service-oriented workplace. This role serves as a point of contact for office-related questions and visitors, supports cross-functional logistics, and supports key administrative workflows with professionalism and discretion and light housekeeping duties. The ideal candidate is highly organized, service-oriented, and able to manage multiple projects and priorities while anticipating needs and following through on commitments.

• Serve as a point of contact for office-related questions, visitors, and general inquiries (phone, email, in-person)
• Provide coverage for others on vacation
• Provide administrative support to daily office operations and help ensure an efficient workflow
• Assist with ordering, stocking, and tracking office supplies; maintain inventory and coordinate distribution of materials as needed
• Coordinate routine facilities support (repairs, maintenance visits, cleaning) and communicate with building management and vendors
• May support purchasing and basic expense tracking, including purchase requests and invoice processing (as assigned)
• Price, enter and invoice Work Orders and complete invoicing function for all orders shipping
• May perform shipping duties (package small items), create UPS/Fed Ex shipping labels
• Receive inventory into D365 and process invoices for payment
• Perform inventory cycle counts and adjust inventory counts when necessary
• Assist with coordinating meeting logistics, including room scheduling, refreshments/catering, and basic conferencing technology setup
• Maintain confidentiality in all things
• Maintain organized administrative records and files (digital and physical) in accordance with company standards
• Draft, proofread, and format business communications and documents (memos, letters, reports, presentations) as assigned
• Organize and support company events and employee engagement activities (e.g., internal meetings, celebrations, team events) as requested
• Promote and help maintain office health and safety practices; communicate procedures and coordinate required postings or supplies as assigned

• High school diploma or equivalent required
• 2–5 years of experience in office administration, office management, or a related administrative role
• Proficiency with Microsoft Office and experience supporting purchasing/invoices, vendor coordination, and general office operations preferred
• Strong organization, prioritization, and time-management skills
• Excellent written and verbal communication; professional customer service mindset
• Attention to detail and reliable follow-through in a fast-paced environment
• Ability to handle sensitive information with discretion and maintain confidentiality
• Problem-solving and resourcefulness; ability to anticipate needs and remove administrative barriers
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfortable learning new office systems
• Facilities and vendor coordination skills; ability to manage service requests and follow up to completion
• Basic budgeting, purchasing, and invoice/expense processing skills (as required by the role)
• Ability to manage multiple priorities, meet deadlines, and adapt to changing needs
• Strong interpersonal skills and ability to collaborate effectively across departments and with all levels of the organization
• Professionalism, integrity, and accountability in all interactions and work products
• Service orientation and diplomacy when working with employees, visitors, and vendors

This job operates in a professional office and production manufacturing warehouse environment. This role routinely uses standard office equipment such as computers, mobile and desktop phones, printers, multi-function devices and will also continually work with networking equipment and racked server hardware. The employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel;

and reach with hands and arms.

This is a full-time position, and hours of work and days are Monday through Friday, 7:00 a.m. to 4:00 p.m. However, due to the nature of the position and its responsibilities, it may become necessary to work outside normal business hours.

This position is not expected to…