Construction Accounting Specialist

We are seeking an experienced Construction Accounting Specialist to join our accounting team and support our operations. This role is a key contributor within the accounting department and requires strong construction accounting knowledge, attention to detail, and the ability to work independently across multiple functions.

The position owns the full Accounts Payable process, is responsible for preparing and submitting accurate AIA billings for assigned projects, supports key project accounting and administrative tasks, and serves as backup to the payroll function. This role is independently responsible for the accuracy, completeness, and timeliness of the accounting, billing, and project-related tasks it handles.

• Own full-cycle AP from invoice receipt through preparation of check and ACH payment runs for approval
• Review, code, and process vendor and subcontractor invoices to appropriate jobs and cost codes
• Match invoices to purchase orders, subcontracts, and receiving documentation
• Verify lien waivers, certificates of insurance, W-9s, and subcontract compliance prior to payment
• Reconcile vendor statements and independently resolve discrepancies
• Maintain organized AP records and supporting documentation

• Prepare and submit accurate AIA progress billings (G702/G703) for assigned projects
• Coordinate with project managers to validate percent complete, job costs, and approved change orders
• Track contract values, retainage, billing schedules, and required backup
• Submit lien waivers and compliance documentation with billings
• Monitor accounts receivable aging for assigned projects and assist with collections
• Support project close-out and final billings

• Enter and maintain project change orders in the accounting system
• Assist with contract setup and job maintenance
• Coordinate with project management to ensure accurate project records
• Support project close-out documentation and administrative requirements

• Maintain accurate job cost records in the accounting system
• Assist with month-end close related to AP, AR, retainage, and job costing
• Provide financial reporting and support to accounting leadership and project teams
• Serve as backup to the Payroll Specialist during absences (PTO or scheduled time away)
• Identify and recommend process improvements to Accounts Payable and project accounting workflows

• 4+ years of construction accounting experience, preferably with a subcontractor
• Proven experience managing full-cycle Accounts Payable
• Hands-on experience preparing and submitting AIA billings (G702/G703)
• Working knowledge of job costing, retainage, and project change orders
• Ability to work independently while collaborating within a small team
• Strong attention to detail and organizational skills
• Proficiency with Microsoft Excel and accounting software

• Viewpoint Spectrum, Paylocity, and Textura experience is a plus
• Familiarity with construction contracts, compliance requirements, and lien waivers

• Health, dental, and vision insurance
• Long-term disability insurance (100% company paid)
• Weekly employer 401(k) contribution
• 12 paid holidays
• Paid time off (PTO)
• Opportunity to work with a dedicated team of skilled craftspeople and professionals