Accounts Receivable Coordinator

Contract, 3+ months (potential for extensions and permanent conversion)

Onsite
- Newburyport, MA

• Basic understanding of the transactional accounting fundamentals (through work or school). Exp could be AR, AP, cash apps, billing, bookkeeping, etc
• Excel
• Ability to work with a team
• Ability to draft professional emails

• Kinetic
• Exposure to semiconductor industry

The Accounts Receivable (AR) Administrator manages the company incoming payments and customer account accuracy. They ensure timely payment collection and account reconciliation. Candidate is adept at balancing daily operational duties with deadlines.

This position requires access to technology that is controlled under U.S. export control laws and regulations. Accordingly, this position is restricted to U.S. citizens, permanent residents, and protected individuals.

The AR Administrator manages the company incoming payments and customer account accuracy. They ensure timely payment collection and account reconciliation. Key responsibilities include coding and applying customer payments, tracking manual payments, processing and producing credits, resolving payment discrepancies and reconciling and maintaining customer accounts. Candidate is adept at balancing daily operational duties with deadlines.

• Receive and accurately apply multiple payment batches (checks, ACH, credit card, wire) to customer accounts daily.
• Daily reconciliation processes to ensure all electronic payments have been accounted for.
• Manually track and apply various payments and credits to customer accounts.
• Research customer account information to assist with customer, sales ops and accounting team inquiries.
• Responsible for RMA debit and credit review and processing.
• Produce and maintain SOPs for current processes.
• Investigate and resolve billing discrepancies, shortages and over payments.
• Create and process corrective credits to customer accounts.
• Produce and process customer refunds.
• Contact customers on delinquent accounts when assigned.
• Assist with generating financial reports and supporting month-end accounting processes.
• Assist with general administrative needs in the accounting area as well as the credits and collections area.

• Associate degree preferred in accounting or business environment.
• Minimum 1 year+ in accounts receivable, accounts payable, cash applications, or general bookkeeping.
• Proficient in Microsoft Office, especially Excel and Word, and ERP accounting software (e.g., Epicor, Kinetic, Salesforce).
• Understanding of basic accounting principles (debits and credits).
• Strong math and bookkeeping skills.
• Ability to analyze transactions and identify issues.
• Develop and implement solutions to resolve discrepancies.
• High attention to detail and accuracy.
• Effective interaction with internal and external customers regarding collections.
• Ability to handle multiple tasks, distractions, and interruptions.
• Strong time management and prioritization skills.
• High level of confidentiality and integrity.
• Understanding and adherence to internal controls.

• Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent changes, delays, or unexpected events.
• Business Acumen - Knows how businesses work; knowledgeable in current and possible future policies, practices, trends, developments in e-commerce and information affecting his/her business and organization; knows the competition; is aware of how strategies and tactics work in the marketplace.
• Customer Focus - Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
• Ethics/Values & Integrity/Trust - Adheres to core values in good times and in bad and acts in line with those values; rewards the right values and disapproves of others; practices what he/she preaches; is widely trusted; is…