Accounts Payable Specialist Job in Newburyport, MA

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day payables operations for a Contract position based in Newburyport, Massachusetts. This role focuses on accurate invoice processing, proper expense coding, and timely vendor payments across ACH and check disbursement cycles. The ideal candidate brings strong attention to detail, solid organizational skills, and the ability to maintain consistency in a fast-paced accounting environment.

Responsibilities:

• Review incoming invoices for accuracy, completeness, and approval status before entering them into the payment workflow.
• Assign correct general ledger or expense codes to invoices to ensure charges are recorded properly.
• Process accounts payable transactions efficiently while maintaining accurate records and supporting documentation.
• Prepare and execute vendor payments through ACH transfers and scheduled check runs in accordance with company timelines.
• Reconcile payable activity and resolve discrepancies by working with internal teams and external vendors as needed.
• Maintain organized AP files and documentation to support audits, reporting, and month-end close activities.
• Monitor payment deadlines and help ensure obligations are met on time to avoid service interruptions or late fees.