Office & Operations Coordinator

River Valley Charter School - Newburyport, Massachusetts Open in Google Maps

Job : 5928944

Final date to receive applications: Posted until filled

Posted: Sep 16, 2026 12:00 AM (UTC)

Starting Date: Immediately

Position Title:

Office & Operations Coordinator

FLSA Status:
Exempt

Position

Purpose:

The Office & Operations Coordinator serves as the welcoming face of River Valley Charter School and provides administrative and operational support that helps the school run smoothly each day. This position manages the front office, serves as the primary point of contact for students, families, visitors, and callers, and provides administrative support to the Operations Lead and school leadership.

The Office & Operations Coordinator ensures that daily office operations are organized, responsive, and efficient while also assisting with event coordination, communication, record keeping, office supply purchasing, and a variety of operational projects. This role is ideal for someone who enjoys serving others, thrives in a fast-paced environment, and takes initiative to solve problems and support the broader work of the school.

• Serve as the primary receptionist and first point of contact for students, families, staff, visitors, and community members.
• Answer, screen, and direct incoming phone calls professionally and efficiently.
• Welcome visitors and manage visitor check-in procedures.
• Monitor the front office to ensure a welcoming, organized, and secure environment.
• Respond to routine questions and direct inquiries to the appropriate staff member.
• Receive and distribute mail, deliveries, and incoming correspondence.
• Provide technical support for all office equipment as needed.

• Provide administrative support to the Operations Lead, Data and Compliance Manager, and Executive Director.
• Assist with inventory management and reimbursement processes.
• Coordinate substitute teacher requests and daily staffing logistics.
• Support planning and logistics for school events, meetings, and professional development.
• Assist with maintaining operational records and documentation.
• Support a variety of operational projects and administrative tasks as assigned.

• Manage daily attendance communication and documentation.
• Support student enrollment and withdrawal paperwork.
• Assist families with routine questions regarding school procedures, schedules, and logistics.
• Prepare and distribute routine school communications, including newsletters and announcements.
• Coordinate communication between families and school staff as appropriate.

• Work closely with the Operations Lead to support the execution of school operations.
• Collaborate with teachers and other staff to address day-to-day operational needs.
• Support school-wide events and activities.
• Demonstrate flexibility by assisting wherever needed to ensure the smooth operation of the school.

• Serving as the primary receptionist and first point of contact for students, families, staff, visitors, and community members, ensuring a welcoming, professional, and responsive front office environment.
• Managing daily front office operations, including answering phones, greeting visitors, directing inquiries, and maintaining visitor management procedures.
• Providing administrative and operational support to the Operations Lead, Executive Director, and school staff.
• Coordinating attendance, student records, correspondence, and other routine administrative functions.
• Assisting with scheduling, meetings, events, substitute coordination, and school wide operational logistics.
• Preparing, organizing, and maintaining operational records, reports, communications, and other…