Project Administrator

## Project Administrator Apply:
Newcastle, OK:
Posted 3 Days Ago:
R-100684

The Christman Company
*
* Job Description:

**** Essential Job Functions
** Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

** Project Documents
*** Create, edit, format, and update project documents from project team drafts and input.
* Copy, collate, and bind project documents and reports following Christman templates and standards.
* Arrange for outside reproduction services when necessary.
* Draft business letters for review and approval by project team members.
* Assist with agendas and distribution of meeting minutes.
* Proofread final products to verify professional impact.
* Project Photo Documentation
* Compile and prepare EEO reports as required for government projects.
** Organize Project Documents
*** Create and maintain filing systems, manuals, project directory, and document tracking.
* Maintain project bidders’ list, distribute construction documents, hold deposits, and retrieve information.
* Draft subcontractors Supplement A and vendor agreements.
* Receive and track project start-up and closeout documents. Create binders and electronic version for owners.
* Distribute bulletins to trade contractors, collect quotes and provide information to Project Managers and/or Project Engineers electronically as required.
* Post daily reports in Viewpoint if required and prepare for distribution.
* Post RFIs and bulletin changes on drawings if required.
* Assist with Subcontractor compliance.
* Assist with submittal process
** Manage Project Communication
*** Submit required reports.
* Receive, review, and forward vendor invoices and payments.
* Assist team members with specific needs as required on a project-by-project basis.
* Post and maintain signage and required documents in project site office.
* Coordinate check requests as needed for items such as building permits.
** Manage Postal Deliveries
*** Receive, screen, and distribute incoming correspondence.
* Coordinate mail exchange with local Christman project office.
* Prepare and send outgoing mail and parcels.
* Greet Callers and Visitors
* Answer telephone calls and assist callers or route to appropriate team member.
* Greet visitors and provide assistance or direct to appropriate team member.
* Be a friendly face and voice to portray the image in which the company takes pride.
* Coordinate visitor sign-in documentation.
* Maintain trade contractor contact list for deliveries including notification of a delivery.
* Coordinate site visits.
** Coordinate Conferences
*** Schedule meetings.
* Arrange conference rooms.
* Order and set-up lunch when necessary.
** Manage Administrative Inventory
*** Produce administrative supplies and equipment and safety supplies and equipment for the project site.
* Control petty cash.
** Coordinate Collaboration Technology
*** Arrange conference calls and schedule web collaboration meetings.
* Have knowledge of project internet including rebooting system if required and/or necessary.
** Assist with Project Safety
*** Submit meeting dates and topics to Corporate Office for superintendent bi-weekly and bi-monthly reports.
* Assist with safety documentation for the project (record keeping).
* Collect and maintain safety information as requested by project team.
* Assist with safety orientation process.
** Multi-Project Office/Regional Assistance
*** Coordinate assistance to other projects as requested and/or needed if possible.
* Be a resource for Project Administrative Assistants
* Provide assistance to Regional Administrative Assistants as needed.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee…