Administrative Assistant

Administrative Assistant

Our client, a growing financial services organization, is seeking a highly organized and professional Administrative Assistant to provide day-to-day support to leadership and help manage critical administrative functions. This position is ideal for someone who thrives in a fast‑paced environment, enjoys managing competing priorities, and has experience supporting senior leaders through calendar coordination, communication management, and operational support.

• Manage complex calendars, coordinate meetings, and schedule appointments for leadership team members
• Monitor and manage email inboxes, prioritize communications, and draft responses when appropriate
• Coordinate travel arrangements, meeting logistics, and expense reporting as needed
• Prepare presentations, reports, meeting materials, and correspondence for internal and external stakeholders
• Serve as a point of contact for clients, vendors, and business partners while maintaining professionalism and confidentiality
• Organize and maintain records, documentation, and administrative processes
• Support leadership with special projects, deadlines, and operational initiatives
• Coordinate internal meetings, including scheduling, agendas, and follow‑up actions
• Assist with office management responsibilities and contribute to overall workflow efficiency
• Handle sensitive information with discretion and maintain confidentiality at all times

• 3+ years of experience in an Administrative Assistant, Executive Assistant, Office Manager, or executive support role preferred
• Prior experience supporting senior leadership or executives strongly preferred
• Experience with in financial services, banking, investment management, insurance, or professional services environments preferred
• Strong calendar management and email management experience required
• Exceptional organizational skills with the ability to prioritize multiple tasks and deadlines
• Strong written and verbal communication skills with a high level of professionalism
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Power Point
• Ability to work independently, anticipate needs, and problem‑solve proactively
• High attention to detail and commitment to confidentiality

• Competitive compensation and benefits package
• Opportunity to support leadership within a growing financial services organization
• Collaborative and professional work environment
• Career growth and development opportunities
• Exposure to high‑level business operations and strategic initiatives

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.