Administrative Assistant

Administrative Assistant

Our client, a growing financial services organization, is seeking a highly organized and professional Administrative Assistant to provide day-to-day support to leadership and help manage critical administrative functions. This position is ideal for someone who thrives in a fast-paced environment, enjoys managing competing priorities, and has experience supporting senior leaders through calendar coordination, communication management, and operational support.

• Manage complex calendars, coordinate meetings, and schedule appointments for leadership team members
• Monitor and manage email inboxes, prioritize communications, and draft responses when appropriate
• Coordinate travel arrangements, meeting logistics, and expense reporting as needed
• Prepare presentations, reports, meeting materials, and correspondence for internal and external stakeholders
• Serve as a point of contact for clients, vendors, and business partners while maintaining professionalism and confidentiality
• Organize and maintain records, documentation, and administrative processes
• Support leadership with special projects, deadlines, and operational initiatives
• Coordinate internal meetings, including scheduling, agendas, and follow-up actions
• Assist with office management responsibilities and contribute to overall workflow efficiency
• Handle sensitive information with discretion and maintain confidentiality at all times

• 3+ years of experience in an Administrative Assistant, Executive Assistant, Office Manager, or executive support role preferred
• Prior experience supporting senior leadership or executives strongly preferred
• Experience with in financial services, banking, investment management, insurance, or professional services environments preferred
• Strong calendar management and email management experience required
• Exceptional organizational skills with the ability to prioritize multiple tasks and deadlines
• Strong written and verbal communication skills with a high level of professionalism
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Power Point
• Ability to work independently, anticipate needs, and problem-solve proactively
• High attention to detail and commitment to confidentiality

• Competitive compensation and benefits package
• Opportunity to support leadership within a growing financial services organization
• Collaborative and professional work environment
• Career growth and development opportunities
• Exposure to high-level business operations and strategic initiatives

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.