Fiscal​/Administrative Manager

The State of Connecticut Department of Transportation (CTDOT) is accepting applications for the Fiscal/Administrative Manager 1 position in the Bureau of Finance and Administration, Division of Financial Management and Support (FMS).

• Monday – Friday, full‑time (40 hours per week).
• Location:
  
  Headquarters, 2800 Berlin Turnpike, Newington, CT.
• First shift. Eligible for telework after a successful initial work‑test period.

• Oversee daily operations of staff in three FMS units providing financial support to CTDOT operations.
• Provide financial services for construction‑related activities, including contractor payments, consultant inspection oversight, coordination with State Police invoicing, and construction project budget management.
• Offer budget and accounting services for the preliminary engineering design phase of highway and bridge construction, testing of materials and environmental services, and relocation of railroad and utility facilities.
• Assist with Federal Highway Administration (FHWA) project closeouts and GASB‑34 infrastructure reporting.
• Manage budget, purchase orders, and reporting services for Highway Safety Office programs funded through the National Highway Transportation Safety Administration (NHTSA).
• Support planning and research funding for the Bureau of Planning, Technology and Innovation.
• Ensure consistent application of financial and procurement policies and procedures, complying with state accounting rules and procurement policies.
• Monitor project financial transactions to identify coding errors and analyze projects for excess funding.
• Interpret complex financial documents, reports, state statutes, and proposed bills related to the Department’s fiscal matters.
• Oversee the review of project final audit accounting recommendations for reasonableness before implementation.
• Establish, maintain, evaluate, and improve fiscal procedures; facilitate process improvements that streamline accountability and reporting.
• Consult and make recommendations to the Director, Finance Administrator, and Bureau Chief on department project‑related fiscal matters.
• Act as liaison to other CTDOT bureaus, state agencies, auditors, contractors, consultants, and the public on project‑related payment and fiscal matters.
• Provide staff training and guidance, and conduct annual performance reviews.

• Schedule, assign, oversee, and review staff work.
• Provide staff training and assistance.
• Conduct performance evaluations.
• Determine priorities and plan unit work.
• Establish and maintain unit procedures.
• Develop or make recommendations for policy and standard development.
• Interpret and administer relevant laws.
• Act as liaison with other units, agencies, and officials regarding unit policies and procedures.
• Coordinate fiscal functions including budget preparation and management, accounting, and financial reporting and analysis.
• Assist in planning and implementation of financial aspects of EDP systems.
• Utilize EDP systems for financial records, reports, and analyses.
• Prepare programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation.
• Supervise and coordinate grant administration, payroll, purchasing, and contract administration.
• Ensure conformance with regulatory standards as applicable.
• Perform related duties as required.

• Considerable knowledge of public administration principles, governmental budget management, and accounting.
• Knowledge of payroll, purchasing, grant and contract administration procedures.
• Strong interpersonal, oral, and written communication skills.
• Ability to understand and apply relevant state and federal laws, statutes, and regulations.
• Ability to prepare and analyze financial and statistical reports.
• Ability to analyze budgetary and related problems.
• Proficiency in using EDP systems for financial management.

• Nine (9) years of experience in fiscal/administrative functions (accounting, budgeting, grants, payroll, or purchasing), with at least one year in an accounting function.
• One (1) year of that experience must be supervising professional‑level staff.

• Experience with consulting and municipal contract administration.
• Experience in supervision or management of personnel and operations.
• Experience with written and oral communications in a professional setting.
• Experience completing project closeout processes.
• Experience with the final audit process, including review of audit reports.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. The State of Connecticut is an equal‑opportunity employer and strongly encourages applications from women, minorities, and persons with disabilities.