Associate Accountant - AR

Position: Associate Accountant - #260629-0941AR-001
Introduction

The Connecticut Department of Transportation (CTDOT), invites current state employees to apply for the position for Associate Accountant. This opportunity is available in the Budget Unit within the Department's Budget Services Division in the Bureau of Finance and Administration. The Budget Unit is responsible for administration and reporting of various budget and financial transactions related to Department Operating Budget appropriations.

WHAT WE CAN OFFER YOU

* Visit our State Employee Benefits Overview page!

* Professional growth and development opportunities.

* A healthy work/life balance to all employees.

POSITION HIGHLIGHTS

* Monday - Friday.

* Location:

Headquarters in Newington, CT.

* Full Time, 40 hours/week.

* Schedule to be determined based on the operational need of the unit.

* Hybrid (in-office/telework) and alternate work schedules may be available.

THE ROLE

Key responsibilities for this Associate Accountant opportunity may include, but are not limited to:

* Supervises professional employees of a lower grade.

* Schedules, assigns, oversees, and reviews the work of assigned staff; provides training as required.

* Conducts annual Employee Performance Evaluations.

Provides oversight of Department Purchasing Card (P-Card) program, including but not limited to the following:

* Oversee processing of card applications, issuance of cards, coordinating cardholder limit adjustments, card cancellations and fraud review/response, and issuance of monthly cardholder statements

* Provide training for new cardholders, reconcile rs, and backup program coordinators.

* Assist cardholders in resolution of account issues, declined cards, and billing errors.

* Oversee monthly verification of P-Card transactions in Core-CT Financial module; and monthly reconciliation of P-Card logs with monthly statements for all Department cardholders, ensuring purchases are appropriately documented, follow Department policies, and are in compliance with state regulations.

* Act as Department liaison with Office of the State Comptroller, Department of Administrative Services, and Auditors of Public Accounts for all P-Card related issues and monthly P-Card audits.

* Independently analyze and interpret P-Card related audit recommendations to determine appropriate action/response.

* Prepare annual, quarterly, and monthly projection of budgetary requirements for P-Card program, ensuring sufficient funds are encumbered for Department monthly transactions by maintaining purchase orders as appropriate.

* Oversee review of monthly U.S. Bank National Association invoices for approval and payment.

* Coordinate monthly journal entries to Core-CT General Ledger to ensure all P-Card transactions are recorded to appropriate funding source / accounting string.

* Prepare mandated quarterly reporting of P-Card transactions with Set-Aside vendors.

* Serve as Department Fuel Card Coordinator, acting as liaison with state fuel card vendor on related matters.

* Oversee all Department procedures related to P-Card and Fuel Card programs.

* Compile and review data on P-Card expenditures through extensive Core-CT EPM reporting and analysis.

* Provide management with recommendations on P-Card related matters.

* Provides oversight of the Department's Travel Coordinator function. This includes overseeing the staff responsible for processing of all Department Travel Authorization Requests, ensuring compliance with appropriate state and Department policies and guidelines.

* Independently monitor operating budget transactions through extensive Core-CT EPM reporting and analysis.

* Identify budget, commitment and/or expenditure errors and coordinates appropriate correction in financial system (i.e., budget journals, change orders, journal vouchers, spreadsheet journals).

* Develop ad-hoc Core-CT EPM reports to assist in critical management review of agency operations.

* Prepare and analyze complex budget and expenditure reports, as required.

* Develop and maintain written unit procedures and ensures proper implementation.

* Make recommendations on policy development and standards related to budgeting, correction, and reporting aspects of Core-CT.

* May assist in…