Fiscal​/Administrative Manager 1

Job Overview

The Fiscal/Administrative Manager 1 will oversee daily operations of staff in three functional units of the Financial Management and Support Division (FMS), ensuring consistent application of financial and procurement policies, and providing budget, accounting, payroll, purchasing and payment‑related services to CTDOT operations.

• Oversee financial services for construction‑related activities, including contractor payments, consultant oversight, processing trooper service invoices, and construction project budget management.
• Provide budget and accounting services for preliminary engineering design, testing of materials and environmental services, and relocation of railroad and utility facilities related to highway and bridge projects.
• Assist in Federal Highway Administration (FHWA) project closeouts and GASB‑34 infrastructure reporting.
• Manage budgets, purchase orders and reporting for Highway Safety Office programs funded through NHTSA.
• Support planning and research funding for the Bureau of Planning, Technology and Innovation.
• Ensure compliance with state governmental accounting procedures and procurement policies.
• Coordinate monitoring of project financial transactions to correct coding errors and mitigate excess funding.
• Interpret complex financial documents, reports, statutes and proposed bills relating to the Department’s fiscal matters.
• Review project final audit accounting recommendations for reasonableness prior to implementation.
• Develop, evaluate and improve fiscal procedures and recommend process improvements to enhance accountability and reporting.
• Consult with the Director of Finance, Administrator and Bureau Chief on project‑related fiscal matters.
• Act as liaison to other CTDOT bureaus, state agencies, auditors, contractors, consultants and the public on payment and fiscal matters.
• Provide staff training, guidance and conduct annual performance reviews.

• Schedules, assigns, oversees and reviews the work of staff.
• Provides staff training and assistance.
• Conducts performance evaluations.
• Determines priorities and plans unit work.
• Establishes and maintains unit procedures.
• Develops or recommends policies and standards.
• Interprets and administers applicable laws.
• Acts as liaison with other units, agencies and external officials.
• Coordinates fiscal functions such as budget preparation, accounting, financial reporting and analysis.
• Assists in planning and implementation of financial aspects of EDP systems.
• Utilizes EDP systems for financial records, reports and analyses.
• Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation.
• Supervises administrative functions: grant administration, payroll, purchasing, contract administration.
• Ensures conformance with standards of TJC, OSHA, EPA and other regulatory agencies (as applicable).
• Performs related duties as required.

• Nine (9) years of experience in fiscal/administrative functions (e.g., accounting, budget, grants, payroll, purchasing), at least one (1) of which must be an accounting function (Budget Specialist or Fiscal/Administrative Supervisor).

• One (1) year of that experience must have included supervision of professional‑level staff.

• College training may be substituted for general experience: each 15 semester hours equals ½ year of experience, up to 4 years for a bachelor’s degree.
• A master’s degree in public administration, business administration, or accounting may be substituted for one additional year of general experience.

• Experience with consultants and municipal contract administration.
• Experience in supervision/management of personnel and operations.
• Strong written and oral communication skills.
• Experience completing project closeout processes.
• Experience with final audit process and reviewing audit reports.

• In‑depth knowledge of public administration principles, governmental budget management and accounting.
• Knowledge of payroll, purchasing, grant administration and contract administration procedures.
• Strong interpersonal, oral, and written communication skills.
• Ability to understand and apply state and federal laws, statutes and regulations.
• Ability to prepare and analyze financial and statistical reports.
• Ability to analyze budgetary and related problems.
• Proficiency in using EDP systems for financial management.

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages applications from women, minorities, and persons with disabilities.