Administrative Assistant to Director

Administrative Assistant to Director - (9610)

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Job Title

Administrative Assistant to Director

Status

Temporary Full-Time

Temporary - Approximate length of assignment, in months

12

Type of Position

a Replacement

Start Date

Immediate

Annually

Salary Grade

$71,766.00 - $81,494.00

Department

York Region ->
Legal & Court Services ->
Regional Solicitors Office

Location

Hybrid work opportunities may apply - CA
Regional Solicitor's Office - 17250 Yonge Street - Newmarket, ON L3Y 6Z1 CA (Primary)

Job Description (E)

ABOUT US

Almost 1.3 million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that’s expected to grow to more than 2 million by 2051. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people.

Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

Recognized by Forbes as one of Canada’s Best Employers, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace – aligned with our vision to create strong, caring and safe communities both within and outside our walls.

• Defined Benefit Pension Program
  - With the Ontario Municipal Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
• Benefits and Wellness
  - Employees and their loved ones have access to an employee health care spending account, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services. Casual employees are eligible to receive payment in lieu of benefits and/or vacation.
• Inclusive and Diverse Workforce
  - We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.

Reporting to Deputy Regional Solicitor and Associate General Counsel, is responsible for providing senior management administrative and clerical support including handling sensitive political and human resource issues and ensuring the smooth operation of their office. Research and compiles background information, including employee engagement activities. Arranges meetings and appointments. Takes minutes ntains office administration and records management processes and procedures. Responds to and/or redirects inquiries/communications.

Completes special projects, as assigned.

• Provides senior management administrative and clerical support for branch leader and staff.
• Researches, writes, prepares, and coordinates background material, presentations and/or briefing notes, for responses to inquiries, meetings, and reports.
• Maintains schedules and calendars, and manages conflicts as needed.
• Coordinates and is responsible for facilitating Committee and Council reports and other documents within the branch to adhere to Corporate and Department deadlines.
• Takes minutes at meetings and ensures background material is provided in advance of meetings. Follows up on outstanding matters.
• Responsible for the security and release of confidential/sensitive documents and reports.
• Performs general office duties and identifies best practices and procedures in office administration and programs.
• Responsible for leading coordination and alignment of work of other Branch administrative resources with Departmental or corporate practices and procedures, as applicable
• Arranges…