Workforce Planning Coordinator

Job Description (E)

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Almost 1.2 million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that’s expected to grow to more than 2 million by 2041. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

Consistently named one of Canada’s Best Employers by Forbes, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace – aligned with our vision to create strong, caring and safe communities both within and outside our walls.

• Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full‑time employee and includes employer‑matched contributions.
• Employer of Choice - Recognized as the highest‑ranking government employer in Canada and fourth overall among 300 organizations.
• Benefits and Wellness - Employees and their loved ones have access to an employee health care spending account, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day‑to‑day products and services. Casual employees are eligible to receive payment in lieu of benefits and/or vacation.
• Inclusive and Diverse Workforce - We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.

Reporting to the Supervisor, Business Support Services, is responsible for providing administrative support for the Department’s staffing activities including coordinating of the staffing process, job descriptions, job postings and creating/maintaining department organizational charts; initiating the staffing request process and ensuring accurate data within the data management application system; coordinating the department’s co‑op student staffing process; maintaining and generating reports; liaising with hiring managers and Human Resources on the staffing selection process;

administrating Department activities related to employee onboarding/offboarding and related activities; tracking/documenting changes to staff complement; implementing quality control and customer service improvement initiatives related to staffing support activities.

• Initiates/coordinates staffing related procedures, activities and other tasks associated with employee movement.
• Coordinates the Department’s staffing process with the hiring manager and in consultation with Human Resources and consistent with HR policies and procedures, to maintain process continuity; supports the hiring manager in the staffing process; coordinates and prepares related information and supporting documentation.
• Initiates and follows‑up on the staffing process in response to staff vacancies.
• Coordinates completion of the appropriate forms related to staffing requirements and forwards completed requests to HR.
• Initiates and monitors the staffing request process within the data application workflow system.
• Liaises with HR on staffing and selection process and monitors the status.
• Develops and maintains the Department organizational charts, and staffing reports related to complement, vacancies, terminations, and recruitment timelines for senior management.
• Reviews and tracks Department data within HRMS and requests changes as…