Family Office Manager​/Construction Staff Accountant

Family Office Manager/Construction Staff Accountant Position Details

• Type: 1099 Contract
• Location: Hybrid:
  Remote and in-person at the office in Grantville, GA (1/2 day per week)
• Hours: approximately 10 hours per week
• Compensation: $25-$40 per hour (based on experience)
• Reports To: Director of Finance

The Family Office Manager / Construction Staff Accountant is a highly trusted financial and administrative professional responsible for managing accounting, bookkeeping, reporting, compliance, and administrative functions across multiple entities, including the owner’s Family Office, Trust holdings, Creek Stand Land Company (CSLC), and Baseline Building Group (BBG).

This role serves as the central financial coordinator for personal, family office, real estate, and business activities, ensuring accurate financial records, timely reporting, regulatory compliance, and effective administration of assets, liabilities, and business operations.

The ideal candidate is detail‑oriented, highly organized, proactive, and experienced in both accounting and construction‑related financial administration.

• Maintain personal and family office bookkeeping and accounting records.
• Prepare monthly financial statements, reconciliations, and management reports.
• Administer and track 529 education savings plans and qualified education expenses.
• Coordinate financial activity and reporting between operating businesses and the family office.
• Manage trust‑related assets, liabilities, and financial records.
• Oversee administration of real estate holdings, including:
  • Revenue and expense tracking
  • Utility account management
  • Vendor and service provider administration
  • Service agreement management
  • Property improvement project tracking
  • Furniture, Fixtures & Equipment (FF&E) tracking
• Manage banking relationships, bill payment processes, and cash management activities.
• Coordinate tax‑related information and reporting with external CPAs, attorneys, and advisors.
• Maintain corporate, trust, and legal documentation.
• Manage mail receipt, scanning, routing, filing, records retention, and document organization.

• Manage bookkeeping related to real estate acquisitions, dispositions, and development activities.
• Support transaction closings through financial coordination and documentation management.
• Prepare investor reporting packages and supporting financial schedules.
• Assist with financial compilations and documentation required for underwriting and lending requests.
• Coordinate loan applications, servicing activities, lender reporting, and communications.
• Administer contractor and vendor compliance requirements, including collection and maintenance of:
  • W‑9 forms
  • Certificates of Insurance
  • Lien waivers and releases
• Process invoices and manage approval workflows.
• Administer accounts payable and accounts receivable functions.
• Support job costing and project‑level financial tracking.
• Assist with Budget vs. Actual (BVA) reporting and project performance analysis.
• Serve as the primary accounting contact for vendors, contractors, and trade partners.

As construction operations continue to grow, this role will assume increasing responsibility for construction accounting and project financial administration, including:

• Construction bookkeeping and accounting support.
• Job costing and project cost tracking.
• Subcontractor compliance administration.
• Vendor payment processing and management.
• Project accounting support and financial documentation.
• Financial reporting and management reporting assistance.

• Manage business license applications, renewals, and compliance requirements.
• Coordinate contractor licensing and continuing education tracking.
• Assist with vendor account setup and credit applications.
• Review employee expense reports and process reimbursements.
• Maintain asset and liability schedules.
• Compile financial statements and management reports for leadership review.
• Maintain accurate business and entity records.
• Obtain and maintain Notary Public certification (or willingness to…