Deputy Clerk - PT - Probate Court

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Grade 8:
Minimum Wage $17.57 per hour

Dept/Div:
Courts/N/A FLSA Status: Non-Exempt

General Definition of Work

Performs intermediate skilled administrative support work processing legal documents, entering data, indexing records and documents, maintaining records and files, assisting the public, and related work as apparent or assigned. Work is performed under the moderate supervision of the Chief Clerk.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Essential Functions

Greets visitors, citizens, and customers; answers telephone; responds to general inquiries related to Court matters or forwards callers/visitors to the appropriate party for disposition; assists the public with general inquires.

Receives citizen inquiries, complaints, and service requests and resolves them within the framework of the established policies and procedures or forwards to appropriate party for disposition.

Types a variety of documents including correspondence, orders for Judges, lists, labels, reports, requisitions, memoranda, etc., where a knowledge of format and presentation is necessary; maintains time sheets; checks items for grammatical accuracy and completeness.

Facilitates the establishment of estates, guardianship and/or conservatorships for adults and minors from the initial court petition through various final processes in accordance with State law.

Provides support to Chief Clerk and Deputy Clerks II; assists attorneys, realtors, title examiners, and law enforcement as needed.

Processes and records legal documents; judgments, and finance statements; stamps and records judgments; scans documents; computes Court fees; assigns case number.

Enters a variety of data into computer; verifies statistical and other records for accuracy and completeness; enters and retrieves sensitive and restricted information into computer system.

Processes concealed handgun permits and verifies information and delivery to agency.

Swears in personal representatives and guardians/conservators.

Prepares various court documents and records.

Processes payments for and issues marriage licenses and vital records

Picks up and delivers mail and supplies; receives, sorts, processes, and distributes incoming and outgoing mail; provides various courier services.

Sorts, indexes, and maintains files; maintains records as requested.

Operates a variety of standard office equipment; performs minor and preventive maintenance on equipment and requests service when equipment is malfunctioning.

Encourages and promotes a culture of excellent service

Knowledge, Skills and Abilities

General knowledge of the office methods, procedures and practices of a Court; general knowledge of laws contained within the Official Code of Georgia; thorough knowledge of applicable court policies and procedures; general knowledge of business English, spelling and arithmetic; ability to operate standard office equipment; thorough knowledge of office programs and policies; ability to understand and follow oral and written instructions;

ability to establish and maintain effective working relationships with court officials, law enforcement officials, attorneys, realtors, title examiners, associates and the general public. Preferred knowledge in probate court.

Education and Experience

High school diploma or GED, or equivalent…