Deputy Clerk - PT - Probate Court

Grade 8:
Minimum Wage $17.57 per hour

Dept/Div:
Courts/N/A FLSA Status:
Non-Exempt

Performs intermediate skilled administrative support work processing legal documents, entering data, indexing records and documents, maintaining records and files, assisting the public, and related work as apparent or assigned. Work is performed under the moderate supervision of the Chief Clerk.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

• Greets visitors, citizens, and customers; answers telephone; responds to general inquiries related to Court matters or forwards callers/visitors to the appropriate party for disposition; assists the public with general inquires.
• Receives citizen inquiries, complaints, and service requests and resolves them within the framework of the established policies and procedures or forwards to appropriate party for disposition.
• Types a variety of documents including correspondence, orders for Judges, lists, labels, reports, requisitions, memoranda, etc., where a knowledge of format and presentation is necessary; maintains time sheets; checks items for grammatical accuracy and completeness.
• Facilitates the establishment of estates, guardianship and/or conservatorships for adults and minors from the initial court petition through various final processes in accordance with State law.
• Provides support to Chief Clerk and Deputy Clerks II; assists attorneys, realtors, title examiners, and law enforcement as needed.
• Processes and records legal documents; judgments, and finance statements; stamps and records judgments; scans documents; computes Court fees; assigns case number.
• Enters a variety of data into computer; verifies statistical and other records for accuracy and completeness; enters and retrieves sensitive and restricted information into computer system.
• Processes concealed handgun permits and verifies information and delivery to agency.
• Swears in personal representatives and guardians/conservators.
• Prepares various court documents and records.
• Processes payments for and issues marriage licenses and vital records
• Picks up and delivers mail and supplies; receives, sorts, processes, and distributes incoming and outgoing mail; provides various courier services.
• Sorts, indexes, and maintains files; maintains records as requested.
• Operates a variety of standard office equipment; performs minor and preventive maintenance on equipment and requests service when equipment is malfunctioning.
• Encourages and promotes a culture of excellent service

General knowledge of the office methods, procedures and practices of a Court; general knowledge of laws contained within the Official Code of Georgia; thorough knowledge of applicable court policies and procedures; general knowledge of business English, spelling and arithmetic; ability to operate standard office equipment; thorough knowledge of office programs and policies; ability to understand and follow oral and written instructions;

ability to establish and maintain effective working relationships with court officials, law enforcement officials, attorneys, realtors, title examiners, associates and the general public.
Preferred knowledge in probate court.

High school diploma or GED, or equivalent combination of education and experience.

This work requires the frequent exertion of up to 10 pounds of force and the occasional exertion of up to 25 pounds of force; work regularly requires speaking or hearing and using hands to finger, handle or feel, frequently requires walking, sitting, reaching with hands and arms and repetitive motions and occasionally requires standing, climbing or balancing, stooping, kneeling, crouching or crawling and lifting;

work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data and observing general surroundings and activities;

work…