Project Coordinator

Brent Scarbrough & Company is 100% employee owned with 40 years in the heavy civil construction industry.

The ideal PC candidate will be responsible for working with the Project Manager to ensure the participation of cross-functional stakeholders in furthering project goals. With organization and prioritization skills, this candidate will organize the necessary pieces to ensure project success by analyzing and coordinating the schedule, timeline, procurement, staffing, and budget of large-scale heavy civil construction projects. The Project Coordinator will lead and guide the work of technical staff and may serve as a point of contact for the GC, client customer and/or subcontractors.

The Project Coordinator will:

• Communicate with key stakeholders to determine contract requirements and objectives.
• Confer with project personnel to identify and resolve problems.
• Identify, review, or select vendors or consultants to meet project needs.
• Monitor costs incurred by project staff to identify budget issues.
• Monitor project milestones and deliverables.
• Work closely with accounting to ensure correct invoices, prepare/submit budget estimates, progress reports, or cost tracking reports.
• Produce and distribute project documents.
• Correspond and help execute contracts between General Contractor (GC) & BSC, Inc. and execute change orders, request COI's.
• Issue and maintain subcontracts which include writing change orders, ensuring that subcontractors comply according to contract documents between BSC & GC/Owner, etc.
• Facilitate Badging & Orientation for BSC & Subcontractors.
• Track & approve invoices against quotes and contract quantities.
• Meetings/Phone Conversations with Vendors/Customers.
• Project Analysis to adhere to budgets by monitoring expenses and implementing cost savings.
• Collaboration with Superintendents to process and track change orders.
• Create and Maintain Contract Files.
• Create & Maintain Excel Spreadsheets.
• Assist in the Bidding process when needed.
• Train New Hires.
• Prepare Closeout Documents & Warranties which includes requesting warranties from Vendors & Subcontractors.
• Secure Permitting from City of Atlanta & other Municipalities.
• EPD Notifications.
• General office management includes but not limited to securing supplies and organizing and facilitating project meetings and other scheduled events.
• Order and Closeout Surety Bonds.
• IT Assistance with Computers, copiers, etc.
• Job-site Trailer permitting and assisting with set up.

The best candidate will:

• Have excellent verbal and written communication skills, problem solving skills, and attention to detail.
• Have the ability to prioritize and multi-task.
• Be fluent in Microsoft Office Suite including Teams & Vista Accounting Systems.
• Knowledge and experience of Autodesk is a plus.

• Bachelor's degree or High school diploma with 10 years’ experience in construction or related industry.