Accounting Coordinator

Experience supporting AR, AP, and Payroll in a high-volume environment? Join our Jobot team and help power Jobot’s mission to put people in Good Jobs!

This Jobot Consulting Job is hosted by:
Alyssa Perkins
Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.
Salary: $35 - $40 per hour

A bit about us:

What is Jobot?
Jobot is a revolutionary recruiting firm that combines the latest in AI technology with our custom software, Jax, and partners it with Jobot Pros (experienced recruiters) to fill jobs and provide incredible service to our clients and candidates in the process.

Why join us?

This is an opportunity to join the Guardians of the Bots at Jobot!

We utilize technology and culture to give you the ability to succeed, earn a great living and... get this...take every other Friday off. Yes, every other Friday.

Why? Because culture matters here. You’ll be a key contributor, bringing your A-game and delivering results as part of a collaborative, high-performing team. We operate on a 9/80 schedule - meaning you’ll work a full 40 hours each week - but enjoy a 3-day weekend every other week. Work hard, stay fully engaged, and recharge with built-in balance.

Medical, Dental, and Vision? We have executive-level coverage – PPO Platinum Plan. We pay 75% of your personal premium and 25% for your dependents.

401k Plan? Yes!

If you believe kindness, respect, and results are important attributes to a culture… Jobot could be a good fit for you. Apply and let’s chat!

Job Details

About the Role

We are looking for an Accounting Coordinator to support Accounts Receivable, Accounts Payable, and Payroll functions. This is a hands on, transactional role suited for someone with prior experience working across multiple accounting processes who is detail-oriented and comfortable in a fast-paced environment.

Accounts Receivable Support:

• Apply and reconcile customer payments
• Research and resolve payment discrepancies
• Support collections outreach and follow ups
• Maintain accurate cash application records

Accounts Payable Support:

• Enter vendor invoices into the accounting system
• Match invoices to purchase orders and approvals
• Prepare weekly check runs
• Maintain vendor records and documentation

Payroll Support:

• Review and validate 300–400 weekly timecards, ensuring accuracy and proper approvals
• Support payroll processing, including regular, overtime, double time, and shift differentials
• Maintain payroll records for new hires, terminations, job changes, and pay updates
• Run and review pre-payroll audit reports; use Excel (XLOOKUPs, CSV files) to identify and resolve discrepancies

Qualifications

• 2+ years of experience in accounting operations, payroll support, or a related role
• Prior experience supporting Accounts Receivable, Accounts Payable, and Payroll functions in a high volume, deadline driven environment.
• Exposure to payroll processing and timecard review in a high volume, deadline driven environment
• Strong attention to detail and ability to manage transactional work across multiple accounting functions
• Proficiency in Microsoft Excel, including XLOOKUPs and working with CSV files
• Comfortable working in a fast-paced environment with shifting priorities
• Experience with Net Suite or similar ERP systems preferred

Additional Requirements

• Ability to commute to our Newport Beach office as needed

More about our operations team:

We are the Guardians of the Bots! We are the glue that holds our family together. We have the special privilege of creating a direct impact on the success of Jobot.
As a member of the Guardians of the Bots, or Jobot’s Operations Team, you will be working behind the scenes to create some magic alongside our Founder and CEO, Heidi Golledge. Together, we join forces to make the world go round at Jobot.

Where?
If you are local to Newport Beach, CA, this role will be hybrid at our beautiful Jobot House.

Interested in hearing more? Easy Apply now by clicking the "Apply" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity,…