Event Coordinator, Administrative​/Clerical

Job Description

Job Description: Providing for loved ones, planning rewarding retirements, saving enough for whatever lies ahead - our policyholders count on us to be there when it matters most. It's a big ask, but it's one that we have the power to deliver when we work together. We collaborate and innovate - pushing one another to transform not just Pacific Life, but the entire industry for the better.

Why? Because it's the right thing to do. Pacific Life is more than a job, it's a career with purpose. It's a career where you have the support, balance, and resources to make a positive impact on the future - including your own. We re actively seeking a talented Event Coordinator to join our Event Planning team in Newport Beach, CA.

As an Event Coordinator you ll move Pacific Life, and your career, forward by providing essential administrative and logistical support to the event planning team, ensuring smooth operations and successful execution of meetings, conferences, and special events. This role focuses on managing documentation, scheduling, communication, and assist in vendor coordination to keep projects organized and on track.

How you ll help move us forward:

• Provide administrative support to the event planning team, including calendar management, meeting coordination, and document preparation.
• Assist with vendor communications, contract tracking, and invoice processing.
• Coordinate shipments of event materials, signage, and supplies to venues and ensure timely delivery.
• Assist with maintaining accurate records of event details, budgets, and timelines in shared systems.
• Serve as team resource for technology related initiatives in support of the sales team.
• Prepare and distribute event materials such as name badges, agendas, attendee lists, and signage.
• Support post-event reporting and feedback collection.
• Assist with inventory management of promotional materials.

The experience you bring:

• Associate or Bachelor s degree in Business Administration, Hospitality, or related field (or equivalent experience)
• 1-2 years of experience in administrative support; experience in event coordination is a plus.
• Strong organizational skills with attention to detail and accuracy.
• Proficiency in Microsoft Office Suite; familiarity with event management tools preferred.
• Excellent written and verbal communication skills.
• Ability to lift up to 15lbs.

What makes you stand out:

• Ability to manage multiple priorities and deadlines.
• Experience with expense tracking and basic budgeting.
• Comfortable working in a fast-paced, team-oriented environment.
• Knowledge of shipping logistics and vendor management best practices.

EEO Statement:

Pacific Life Insurance Company is an Equal Opportunity /Affirmative Action Employer, M/F/D/V. If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at Pacific Life Insurance Company.

Benefits and compensation:

Base Pay Range:
The base pay range noted represents the company s good faith minimum and maximum range for this role at the time of posting. The actual compensation offered to a candidate will be dependent upon several factors, including but not limited to experience, qualifications and geographic location. Also, most employees are eligible for additional incentive pay.