Administrative Assistant

Description We are looking for an Administrative Assistant to support document updates, file management, and organizational tasks. This is a contract position for 4-6 weeks, based in Newport Beach, California. The ideal candidate will excel in administrative duties, ensuring accuracy and consistency across templates and documents while providing efficient organizational support.

Responsibilities:

- Revise and update listing agreement templates with accurate entity and organizational information specific to each state.

- Integrate required agency disclosures into relevant agreements and documents.

- Standardize entity-related language across multiple document sets to ensure uniformity.

- Maintain formatting consistency throughout all templates to uphold high standards.

- Develop and optimize templates for various listing documents.

- Organize folders and files within Egnyte to streamline access and management.

- Build comprehensive due diligence libraries and deal folders to support brokers effectively.

- Assist in creating and updating Standard Operating Procedures (SOPs) as necessary. Requirements - Exceptional attention to detail and a commitment to maintaining high levels of accuracy.

- Proficiency in Word, with experience creating templates and forms considered an asset.

- Strong administrative skills, including data entry and file organization.

- Ability to manage inbound calls and receptionist duties professionally.

- Familiarity with Office applications, showcasing versatility in administrative tasks.

- Experience in standardizing documents and ensuring consistency across files.

- Effective communication skills to collaborate with team members and stakeholders. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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