Executive Assistant to Dr. of Physical Therapy

Are you a highly organized, proactive superstar who thrives in a warm, positive, and professional environment? Do you love supporting someone who genuinely transforms lives—helping people escape chronic pain, regain mobility, and return to the activities they love?

We’re Anderson Sport & Wellness Physical Therapy
, a premier holistic, out-of-network specialist practice in beautiful Newport Beach, CA
. Led by Dr. Nicole Anderson (Doctor of Physical Therapy), our team uses cutting‑edge technology and specialized expertise to deliver life‑changing care. Every day, we see patients go from disabled or in severe pain to active, pain‑free, and thriving—often avoiding surgery or long‑term medications.

We’re a tight‑knit, energetic, and kindness‑first team that prioritizes work‑life balance
, mutual respect
, and having fun while making a meaningful impact. Our management truly values your well‑being, encourages flexibility, and celebrates good vibes and great results.

We’re looking for an exceptional Executive Assistant (part‑time, 15–20 hours/week) to be Dr. Anderson’s right hand—keeping everything running smoothly so she can focus on patient care and innovation.

This is more than admin support—it’s a key role in a purpose‑driven practice where your organization and proactive mindset directly help people reclaim their lives.

• Masterfully manage Dr. Anderson’s calendar:
  Schedule appointments, meetings, consultations, and professional events while juggling priorities and optimizing her time.
• Be the warm, empathetic bridge between Dr. Anderson and patients:
  Handle inquiries, coordinate follow‑ups, and communicate clearly and kindly.
• Provide top‑tier administrative support:
  Manage emails, phone calls, prepare reports/correspondence, organize medical records, and keep everything confidential and HIPAA‑compliant.
• Coordinate meetings & events:
  Prepare agendas, materials (charts, research summaries), take stellar notes, and handle logistics.
• Plan travel & professional engagements:
  Book flights, hotels, and itineraries for conferences, seminars, and more.
• Keep the office humming:
  Manage supplies, coordinate with vendors, and collaborate with our friendly team for seamless operations.
• Support billing (easy mode!):
  Assist with superbill creation/distribution for out‑of‑network reimbursements—no complex insurance billing required.
• Tackle ad hoc projects:
  Research, prepare presentations, or jump in on special initiatives with enthusiasm.

• 1+ years of experience as an Executive Assistant or Administrative Assistant (healthcare/medical setting is a big plus, but not required).
• Bachelor’s degree or equivalent experience.
• Outstanding organizational and time‑management superpowers.
• Excellent written and verbal communication—professional yet approachable.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with EMR systems is a bonus.
• Detail‑oriented, proactive, adaptable, discreet, and able to thrive independently or collaboratively in a fast‑paced (but fun!) setting.
• Bonus:
  Knowledge of medical terminology or healthcare processes.
• Most importantly: A positive attitude, growth mindset, and passion for making a real difference in people’s lives.

• Part‑time flexibility
  : 15–20 hours/week at our Newport Beach clinic—create a schedule that works beautifully for your life.
• Competitive pay
  : $30–$55 per hour, depending on experience (we value top talent and reward it!).
• A fun, friendly, professional, and kind workplace with supportive leadership that genuinely prioritizes work‑life balance.
• The chance to be part of an uplifting team that changes lives every day.
• A beautiful location in coastal Newport Beach—great energy and vibes!

We’re an equal opportunity employer committed to finding detail‑oriented, growth‑minded people who want to contribute to something meaningful.

• A couple friendly conversations to get to know each other.
• Pre‑hire assessments to showcase your office software skills, attention to detail, and ability to follow instructions.

If you’re excited to support an inspiring leader, work in a positive environment, and help people live better lives—apply today!

We can’t wait to meet you.