Executive Assistant

Ready to step into an Executive Assistant role where your precision, discretion, and proactive thinking truly shape the day to day success of a dynamic CEO?

Join a rapidly expanding fitness organisation with ambitious growth plans, strong community presence, and a reputation for operational excellence. With multiple locations and a clear commercial strategy, this business is scaling with intent. Leadership is hands on, performance focused, and committed to building the systems, structure, and accountability needed for sustained growth.

We’re seeking an experienced Executive Assistant to the President/CEO who thrives in high trust, fast paced environments. This Executive Assistant role is pivotal in ensuring the CEO’s time is protected, priorities remain aligned to company objectives, and communication flows seamlessly across senior leadership, board members, and external partners. You will operate as a true strategic partner, not just administrative support.

• Direct exposure to executive decision making and company strategy
• High visibility role at the centre of a scaling multi site organisation
• Opportunity to streamline processes and enhance executive productivity
• Collaborative, accountable culture with clear growth ambitions
• Competitive base of $85k to $100k + benefits

• Managing a complex executive calendar across strategic meetings, operational reviews, investor discussions, and travel
• Acting as gatekeeper for inbox, calls, and meeting requests to ensure focus on high value priorities
• Preparing professional correspondence, reports, and PowerPoint presentations for internal and external audiences
• Coordinating executive and leadership meetings including agenda preparation, detailed note taking, and action tracking
• Supporting strategic initiatives by tracking deadlines, KPIs, deliverables, and cross functional alignment
• Managing domestic and international travel logistics including detailed travel briefs and expense reporting

• 5+ years experience as an Executive Assistant supporting C suite executives
• Advanced proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint, with familiarity using project management tools
• Strong executive level calendar, inbox, and task management expertise
• Experience with in fitness, hospitality, or retail environments preferred
• Exceptional written and verbal communication skills
• High levels of professionalism, discretion, and confidentiality
• A proactive mindset with strong organisational and problem solving capability

Fully office based in Newport Beach, CA. Standard office hours Monday to Friday.

Our client is committed to employment equity and encourages applications from all qualified individuals. All candidates will be considered without regard to race, gender, age, national origin, disability, or any other characteristic protected by law. Every application will be reviewed by a real person and responded to.