Front Desk Office Manager - Billing Coordinator

Overview

We are a boutique law Firm in Newport Beach with a team of 9.We primarily handle law that affects children and their families—Estate Planning, Probate, Trust Administration, Conservatorships, and Wills, Trusts Litigation.

We have a highly respected Firm and a reputation for really caring about clients.

We are looking for an experienced Front Desk Office Manager and Billing Coordinator who is able to interact well with people.

Our Front Desk Office Manager and Billing Coordinator is an integral member of our team who takes control of the front-end client experience by being the first point of contact with the firm, providing general administrative support, and helping us communicate effectively with clients and potential new clients. Ideally, you will have experience as an Office Administrator, Receptionist, Secretary, Billing Clerk, or Legal Assistant in a law firm, but we are willing to train the right service-minded office professional.

We are seeking a highly organized and professional Front Desk Office Manager and Billing Coordinator to work full-time and join our team. The ideal candidate will be organized with problem‑solving and analytical data skills.

• You believe it’s important to greet all potential and existing clients with a warm, friendly welcome
• You answer the phone with a smile
• You are skilled at communicating with people on the phone, in person, and by email
• You are a relationship-builder who is comfortable interacting with different types of personalities and all levels of authority, especially individuals in emotional need
• You see an opportunity for organization where others see a mess
• You are eager to learn new tasks and computer systems
• You value doing it right the first time, so you proofread your work and double-check details
• You know what happens in the office, stays in the office
• You genuinely care about clients and want to deliver an experience that turns them into raving fans

If you fit the role for this key position,
please send a cover letter and your resume
.