Experienced Administrative Professional; Newport , CA

PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients' capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world's largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns.

Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients.

We are seeking an experienced administrative professional to join our team. In this highly visible role, you will provide highlevel administrative support to PIMCO's CoChief Operating Officer and other senior executives. You will bring sound judgment, discretion, and strong business awareness to help leaders operate effectively in a fast-paced, global, and highly complex environment.

This role requires an experienced administrative professional who approaches their work with a true partnership mindset - anticipating needs, applying context to prioritize competing demands, and ensuring seamless execution across complex calendars, travel, confidential communications, stakeholder interactions, and meeting preparation. Acting as a gatekeeper, you will manage competing priorities with care and judgment, enabling executives to focus their time and attention on the firm's most critical objectives.

You will proactively identify opportunities to improve how executives spend their time. This includes thoughtfully preparing executives for meetings and interactions, ensuring they have the right information at the right time, reducing friction across their day, and continuously improving workflows to increase efficiency and effectiveness.

In addition, you will collaborate closely with other assistants to ensure seamless coverage and continuity of support. This includes providing backup coverage during absences, vacations, and peak periods, sharing context and best practices, and contributing to a team-based approach that ensures executives experience consistent, high-quality support at all times.

This is a fiveday, inoffice role, with adhoc flexibility as needed based on executive schedules and business requirements.

Newport Beach, CA

Key responsibilities may include, but are not limited to:

• Serve as a primary point of contact for executive administrative needs, providing high quality, timely support aligned to executive preferences and business priorities.

• Operate as a trusted partner by anticipating needs, exercising sound judgment, and maintaining strict confidentiality across all matters.

• Act as an effective gatekeeper by triaging requests, managing access, escalating issues appropriately, and anticipating risks before they become disruptions.

• Over time, build the executive's trust to independently manage increasing complexity across scheduling, communications, prioritization, and sensitive business matters.

• Proactively manage highly complex, fast-changing calendars across multiple time zones.

• Prioritize and resolve scheduling conflicts using business context, stakeholder importance, and an understanding of executive priorities.

• Coordinate internal, client, and board-level meetings, including last-minute changes and shifting priorities.

• Arrange complex domestic and international travel (air, ground, visas, itineraries), including detailed planning and contingency options;
  Monitor travel in real time and provide responsive support for unexpected changes or disruptions.

• Reconcile and submit expense reports in accordance with policy and deadlines; support board-related expense processes where applicable.

• Act as a liaison between executives and internal and external stakeholders, building strong working relationships at all levels.

• Communicate professionally and diplomatically with senior leadership, board members/trustees, clients, regulators, and partners in verbal and written communications.

• Collaborate closely with other assistants to ensure seamless coverage and continuity of support.

• Provide backup coverage during absences, vacations, and peak periods, ensuring consistent executive experience.

• Manage the receipt, preparation, and distribution of confidential materials, including agendas, briefing memos, and meeting documentation.

• Draft, edit, and proofread correspondence,…