Sophisticated Personal Assistant in Newport Newport , CA

Overview

A prominent Newport Beach-based principal is seeking a highly skilled and polished Personal Assistant to support their dynamic personal and professional life. This is a rare opportunity to serve as a trusted right hand to a high-level individual who values excellence, discretion, and proactive support in a fast-paced, high-standard environment. This in-home, private role requires an individual who is poised, highly organized, and exceptionally detail-oriented.

You will manage everything from the principal's complex calendar to high-level correspondence, household tasks, personal errands, and philanthropic activities. Flexibility, professionalism, and a no-task-too-small attitude are essential to success in this role.

• Serve as a gatekeeper for the principal's fast-moving, ever-changing schedule
• Manage day‑to‑day calendar, appointments, and travel arrangements (domestic & international)
• Draft and respond to formal correspondence, including emails and handwritten notes in the principal's voice
• Oversee household administration and run occasional personal errands
• Manage clothing, personal style, and wardrobe organization
• Plan social events and coordinate gift-giving with thoughtfulness and discretion
• Route lease agreements and legal documents for review/signature (no legal background required)
• Support philanthropic efforts, including donation coordination and event sponsor ships
• Handle incoming/outgoing phone calls and emails with professionalism and grace
• Occasionally work evenings or weekends based on principal's schedule
• Collaborate smoothly with an Executive Assistant in her office; team chemistry is valued

• 7+ years of experience supporting a senior executive in a private or high-profile setting
• Graceful under pressure, even‑tempered, and highly proactive
• Impeccable written and verbal communication skills with a polished, professional tone
• Highly organized with strong follow‑through and the ability to multitask effectively
• Technologically savvy; proficiency in Microsoft Outlook is essential
• Comfortable managing both personal and professional priorities with discretion
• Local to Newport Beach or within a short, reliable commute
• Flexible and available beyond standard work hours when needed
• Patient, intuitive, and service-oriented with a refined sense of discretion

Monday‑Friday with occasional evening/weekend availability required

$,000 base + 10% annual bonus