Administrative Assistant : Administration

Job Description

Primary Duties And Responsibilities

• The Administrative Assistant serves as the first point of contact, both in person and for incoming calls to the department. This person will provide administrative support, playing an important role in the overall success of the department. Responsibilities can include answering telephone calls and assisting callers, coordinating appointments, monitoring and/or ordering office supplies as needed and keeping supplies organized, scheduling equipment repair and service, distributing mail and processing incoming/outgoing mail, scheduling room reservations for meetings and maintaining room calendars as requested, assisting in the development of policies and procedures and departmental forms, projecting an image of professionalism in communication, appearance, and conduct, maintaining confidentiality, maintaining up-to-date unit‑specific data, logs, and running reports for management, and performing other duties as assigned.
• FAITH COMMUNITY NURSING:
  Will be an integral team member involved with all aspects of event planning, including representing Hoag FCN at various community and inter‑faith events throughout the year.
• CCU:
  Manages all contracted dialysis nurses and ensures compliance with all Hoag contract employee requirements, collects and manages daily dialysis charge sheets, reconciles monthly dialysis charges with the CCU Director, and works with Finance and the dialysis company to correct billing issues.
• GAMMA KNIFE:
  Responsible for coordinating and scheduling Gamma Knife consultations and procedures, assisting the RN with pre‑ and post‑op treatment duties.

Education and Experience

• High School Graduate or equivalent required.
• Working knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, plus healthcare database systems required.
• Bachelor’s degree in a healthcare‑related field preferred.
• Minimum 0–2 years’ experience required.
• Three (3) years’ administrative support experience in a corporate environment preferred.

• Job Identification 129466
• Job Category Administrative Support
• Job Shift Day
• Locations 350 Placentia Ave, Newport Beach, CA, 92663, US

Hoag is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Hoag is committed to the principle of equal employment opportunity for all employees and providing employees with a work environment free of discrimination and harassment. Hoag hires a diverse group of people in a manner that allows them to reach their full potential in the pursuit of organizational objectives.