Executive Assistant, Renewables

Job Title

Clean Energy is changing the way the world fuels its vehicles. Reducing pollution from the transportation industry is an important goal for our nation, and we at Clean Energy know just how realistic and attainable that goal is with natural gas fuel.

Our office is located on a beautiful campus in Newport Beach, California.

Benefits Offered - 401K, Medical, Dental, Vision, Life, AD&D and more. Competitive compensation between $75,000-$80,000 depending on experience.

Manage calendars and independently arrange and schedule appointments.

Prepare memorandums outlining and explaining administrative procedures and policies to the department and monitor compliance.

Arrange programs, events, meetings and conferences by arranging for facilities and any hospitality needs including but not being limited to a caterer, working with corporate communications regarding company marketing information and/or materials, issuing information or invitations, coordinating speakers and controlling the event's budget.

Act as the initial point of contact for the executive, exhibit a professional and friendly demeanor that reflects the office of the executive.

Screen incoming calls to the executive, determining whether it requires his or her attention.

Handle incoming voice messages, and compose and prepare confidential correspondence, reports, and other complex documents.

Research, prioritize and follow-up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature. Determine appropriate course of action, referral or response.

Provide clear and direct communication between the executive's office and internal departments, demonstrating leadership, trust and support with the staff.

Partner closely and effectively to keep the executive well-informed of upcoming commitments and responsibilities and follow up appropriately.

Prepare draft speeches, minutes and program documents for conferences for executive.

Work with department staff to obtain information for all meetings, speeches, and/or presentations involving the executive.

Coordinate incoming vendor payments for department. Prepare for and obtain approval by Executive, including GL coding to relevant department, project, or subsidiary.

Manage Conference registrations and sponsor ships.

Coordinate, attend and minute staff meetings.

Prepare and maintain organization charts, process diagrams and department organization materials.

Direct the preparation of records such as agenda, notices, minutes, and resolutions for corporate and departmental meetings.

Manage Executive's expenses including maintaining receipts and preparing expense reports.

Act as custodian of various corporate documents and records.

Create and maintain database and spreadsheet files.

Arrange complex and detailed domestic and international travel plans and itineraries.

Other duties as assigned.

This position has no supervisory responsibilities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have strong organization skills and able to assist in the development of operational process improvements. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

High School Diploma or equivalent; plus a minimum of 5+ years of related experience; or equivalent combination of education and training.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Requires good command of the English language, both verbal and written, as well as excellent composition, grammar, punctuation and spelling skills.

Requires skills in judgment and diplomacy.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

Proficient in Microsoft Office applications and database software. Advance knowledge of Excel.

Competencies

To perform the job successfully, an individual should demonstrate the following behaviors:

Quality:
Consistently produces high quality work (accurate, neat, and thorough). Strives to improve productivity, processes and quality. Demonstrates…