Office Services Clerk

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Newport Beach, CA, US

2 days ago Requisition

Salary Range: $39,000.00 To $41,925.00 Annually

Overall Purpose :
Perform a variety of duties including but not limited to routine copying, scanning, and printing; distributing and collecting mail; occasional filing; assisting staff in the performance of a wide variety of office work; providing excellent customer service to all office personnel and external clients as required; stocking and organization of breakrooms and supplies, occasional sanitizing of work spaces and breakrooms when needed;

reception relief when needed including answering the firm’s main number and assisting/directing client’s and visitors.

Essential Job Duties
:
Operate office and reprographic equipment; collect, distribute, and process office mail; represent the firm to public and internal callers and visitors in a professional and effective manner over the telephone and at a receptionist desk, perform facilities-related assignments up to and including moving, stocking, supplies and light furniture.

Desired Qualifications
:

Knowledge:

• Modern office practices;
  Microsoft Office Suite including Word, Outlook, Excel, standard office equipment operation; correct English usage, spelling, and punctuation; standard telephone and public counter conduct and practices.

Ability:

• Understand and carry out oral and written instructions; make basic mathematical calculations correctly; operate photocopying equipment and postage machine; handle multiple projects simultaneously; work with numerous interruptions; adjust to changing priorities; establish and maintain cooperative working relationships; use good judgment and make sound decisions in accordance with established procedures and policies; provide exceptional customer service.

Experience:

• One year of responsible experience performing a variety of clerical, reception/public contact, customer service, and mail room-related work, preferably in a legal setting.

Reliability:

• Must be highly reliable and maintain expected attendance/punctuality standards.

Education:

• High School graduation or equivalent; prefer at least two years of college.

Tools and Equipment Used
:
Scales; postage machine; multi-line phone; personal computer including word processing and spreadsheet software; copy and fax machines.

Physical Demand
:
Use hands/fingers to operate office equipment. Lifting/moving up to 50 pounds; kneeling, bending sometimes required.

Wage
:
The salary wage range that we expect to pay for this position is from $39,000 - $41,925, and represents our good faith and reasonable estimate of the range of base salary at the time of posting. The actual salary offered may vary based on experience, qualifications or other relevant factors.