Administrative Assistant

Key Responsibilities

• Performs various administrative duties such as preparing documents, reports for managers and other partners in the unit/department. Ensures confidentiality
• Responsible for routine operational/administrative work
• Focuses on administering defined procedures, analyses and report preparation (overseen, reviewed and checked by more senior partner)
• Schedules and coordinates meetings, travel arrangements for managers or other partners in the area
• May be responsible for data input, data processing and data verification
• May track or monitor expenses for the department
• Maintains electronic and paper records
• May greet or assist clients or vendors
• Assists in the preparation and processing of documents
• Responds to general inquiries

• Basic knowledge of office procedures is required
• Basic PC knowledge and typing skills are required
• Good oral and written communication skills are required
• Entry level position. No prior experience required.

This is an in-office position. This person is expected to work onsite Monday-Friday to support effective collaboration, teamwork, and client service delivery. 660 Newport Center Drive, Newport Beach, CA 92660

$55,200 - 82,800 USD

Salary range is a good faith estimate of base pay. Northern Trust provides a comprehensive benefits package including retirement benefits (401k and pension), health and welfare benefits (medical, dental, vision, spending accounts and disability), paid time off, parental and caregiver leave, life & accident insurance, and other voluntary and well-being benefits. Northern Trust also provides a discretionary bonus program that may include an equity component.

Applicants must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. Northern Trust will not sponsor applicants for U.S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa).

Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at , or alternatively you can discuss your individual requirements with the recruiter you are working with.