Administrative Assistant

Job Summary

An established property management organization in Newport Beach is seeking a highly organized Administrative Assistant for a temp-to-hire opportunity. This role supports a diversified real estate portfolio that includes commercial buildings, vacation rentals, and a private event venue.

The Administrative Assistant will be an important part of a close-knit office team of 8, helping keep operations organized, vendors on schedule, tenant needs addressed, and calendars accurate. This is a great opportunity for an administrative professional who enjoys variety, takes pride in details, and wants to contribute to a stable organization with a collaborative team environment.

This position is well-suited for someone who thrives in a professional office setting, enjoys coordinating people and schedules, and can confidently manage follow-up, documentation, calendars, and vendor communication across multiple property-related functions.

• Support commercial property management operations for five buildings, including tenant requests, vendor coordination, daily property inspections, and maintenance scheduling.
• Coordinate recurring property services such as fire sprinkler inspections, window washing, HVAC maintenance, janitorial services, landscaping, and common area upkeep.
• Assist with tenant onboarding by ordering signage, issuing and programming key fobs, preparing spaces, and documenting tenant chargebacks for Accounts Receivable.
• Provide administrative support for vacation rental properties, including rental agreements, vendor coordination, payment processing, and calendar updates.
• Support private event venue rentals by preparing contracts, sending Docu Sign agreements, processing payments, updating Excel calendars, coordinating cleaning vendors, and tracking Certificates of Insurance.
• Maintain accurate records, deadlines, calendars, photos, service documentation, and follow-up details to ensure smooth day-to-day operations.

• $25.00 to $28.84 per hour.
• Temp-to-hire.
• Newport Beach, CA.
• Benefits include 100% employer-paid medical through Blue Shield, dental, and a 401k with 4% match.
• Office perks include a stocked fridge, fruit, paper plates, air fryer, toaster, microwave, and espresso machine.

• 3-5 years of administrative assistant experience Highly organized and detail-oriented
• Proficient in Excel, Word, and ERP systems

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For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance.

For Los Angeles, CA applicants:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.