Executive Assistant

Benefits

• 401K Matching
• Employee Housing Discounts
• Education Reimbursement s
• Medical/Dental/Vision Plans/FSA/HSA
• Employee Referral Bonuses

$90,000 - $100,000 annually

Our teams work hard to maintain a culture that is conducive to creative thinking, empowerment, and collaboration. We are currently looking to fill a full time Executive Assistant position. The Executive Assistant will provide support and coordination for a few of our executives.

• Simultaneously support senior executives in a dynamic setting.
• Produce quality work in a fast‑paced environment, meeting deadlines as well as internal and external expectations for quality and accuracy.
• Work independently with minimal direction and accurately assess requirements for each project; be able to communicate effectively when there are questions or issues to be addressed.
• Compose and edit memos, letters, emails and other correspondence; format and edit documents such as presentations, proposals, contracts, and other deliverables.
• Proofread drafts of correspondence for spelling, grammar, accuracy and layout, and make appropriate changes.
• Create and update presentations including charts, tables, and graphs utilizing various software programs.
• Schedule and coordinate meetings; prepare agendas and minutes.
• Interface with employees, visitors, and outside contacts for executives. Act as gatekeeper and also liaison in coordinating and disseminating approved information.
• Create and maintain files, databases and spreadsheets.
• Coordinate travel arrangements, prepare itineraries, compile documents for meetings, and complete travel and expense reports.
• Provide Outlook calendar and email support.
• Open and distribute incoming mail to appropriate executives.
• Process invoices for payment after first assessing purpose, obtaining approval, and routing to appropriate party for payment.
• Assist with meeting services including catering setup/teardown, room configuration and AV.

• Minimum of Associate’s Degree;
  Bachelor’s Degree strongly preferred.
• Minimum 6‑8 years administrative assistant experience in a corporate office environment.
• Must enjoy and operate efficiently in a fast dynamic environment and have excellent time‑management skills.
• Strong ability to multi‑task even under high pressure with laser‑focus attention to detail.
• The ability to exercise good judgment/decision making, anticipate problems, and be proactive with a common sense approach to providing solutions/resolutions.
• Excellent communication skills (verbal and written) and have the ability to work across functions.
• Be able to handle confidential and sensitive information with discretion and exercise professionalism at all times.
• Be dependable, highly motivated with a can‑do attitude, and accountable for all responsible tasks.
• Have high degree of flexibility and the ability to calmly handle multiple issues that may arise.
• Possess strong customer service skills, a positive and professional demeanor, and have the ability to interact with all levels inside and outside the organization.
• Have the ability to establish and maintain effective working relationships with colleagues, executive team, staff and external contacts, working collaboratively in a team environment.
• Ability to collect, research, organize, analyze and report data; evaluate information and systems; and make appropriate recommendations.
• Excellent technical skills – MS Office Suite (including Word, Excel, PowerPoint, Outlook, Teams), Zoom, Proofreading and Internet.
• Solid organizational skills.
• Ability to take initiative, be assertive and confident.
• Flexibility to work overtime as required.

This position requires attendance at off‑site meetings, visits to other company‑operated locations, purchase of goods from…