Office Services Associate

Description We are looking for a detail-oriented Office Services Associate to support daily administrative and operational service needs for a client site in Newport Beach, California. This is a Contract position that focuses on document production, mail handling, scanning, and front-end office support within a detail-oriented, fast-moving environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and confidentiality.

Responsibilities:

- Manage incoming office service requests by reviewing logs and confirming all job instructions are complete before starting assignments.

- Handle day-to-day reprographics, scanning, mailroom, and intake activities across both physical and digital workflows.

- Sequence and process work according to turnaround expectations, ensuring completed materials are delivered accurately and on time.

- Communicate proactively with clients and leadership regarding deadlines, request updates, and any issues that could affect service delivery.

- Perform basic troubleshooting on copiers, scanners, and related office equipment, escalating more complex problems when needed.

- Monitor quality by checking completed work for accuracy and consistency, including reviewing output produced by team members when required.

- Replenish paper, toner, and other production supplies while using materials carefully and efficiently.

- Support additional workplace service functions such as hospitality, reception, or audio/visual assistance based on site needs.

- Maintain compliance with company and client workplace policies, including confidentiality, appropriate conduct, and safety expectations. Requirements - High school diploma or equivalent is required.

- At least 1 year of experience in office services, copy/print support, mailroom operations, or a similar administrative setting is preferred.

- Familiarity with scanning, document handling, and general back-office procedures in a corporate, legal, or financial services environment.

- Strong customer service and communication skills with the ability to work effectively with clients and internal teams.

- Demonstrated attention to detail, organization, and the ability to manage competing deadlines in a fast-paced setting.

- Ability to handle sensitive information with discretion and make sound decisions within established guidelines.

- Capable of lifting up to 50 pounds and remaining on your feet for extended periods during the workday.

- Comfortable working overtime when needed and using office machinery such as copiers, scanners, bindery equipment, and multi-line phone systems.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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