School Office Assistant

THE VACANCY:

This recruitment is open and promotional, meaning all are welcome to apply and current employees in permanent positions are eligible to receive seniority credit and promotional placement once passing all exams.

There is currently one vacancy at the following location:

• Paularino Elementary School (8 hours per day, 5 days per week, 10 months per year)

The ability to speak Spanish is required for Paularino. A bilingual proficiency exam is part of the examination process for those candidates who selected an interest in testing for this particular skill. A 2.5% bilingual stipend would be added to the base pay at time of hire.

Under the direction of an assigned administrator, perform a variety of clerical duties in support of an assigned school office; serve as receptionist answering phones and greeting and assisting students, parents and visitors.

EDUCATION AND EXPERIENCE:

Any combination equivalent to: graduation from high school and two years of increasingly responsible clerical and secretarial experience.

LICENSES AND OTHER REQUIREMENTS:
Valid First Aid/CPR certificate issued by an authorized agency.

Exam Weight

• Supplemental Questions:
  Qualifying
• Performance Examination:
  Computer Skills Exam:
  Qualifying
• Written Examination: 50%
• Qualifications Appraisal Interview: 50%

The supplemental questions to the application will be reviewed and rated for certification. These questions are required at the time of application and are qualifying.

An eligibility list will be established for successful candidates which will be used to fill open positions during the life of the list.

Examinations and interviews held to create the eligible list will be conducted virtually, using different online/internet platforms that require video recording or conferencing capabilities, as well as access to a computer with an internet connection and basic Microsoft Office Suite Software.

The performance examination is tentatively scheduled for the week of October 12th. The written examination is tentatively scheduled for the week of October 19th. All who are successful on the written examination will be invited to the qualifications appraisal interview (oral exam) which has been tentatively scheduled for the week of October 26th. You will be notified via email, as indicated on your application, regarding your ability to participate in the examination phase of the recruitment.

Applications will be reviewed for minimum requirements. However, Newport-Mesa Unified School District reserves the right to hold a competitive screening based on the number of applications and the needs of the District.

• Perform a variety of office functions and activities in support of an assigned school office; prioritize and schedule duties and activities as necessary to assure efficiency and effectiveness.
• Answer phones and greet visitors; take and relay messages; open, sort and route mail and communications; provide information to students, parents, staff and the public; apply and explain District policies and school procedures and regulations.
• Participate in various attendance-related duties as assigned; verify absences as needed; prepare and maintain attendance and absence reports and lists according to established procedures; issue readmits to students; maintain student database system regarding absences, readmits and tardies.
• Participate in student registration activities; assist parents with proper completion of forms; enroll and drop students as appropriate; maintain related records; assure emergency cards are completed and up-to-date; issue bus passes.
• Type, file, and request and send cumulative student records to and from other schools according to established…