Development Services - Due Diligence Coordinator

Job Title:

Due Diligence Coordinator Department:
Development Services

Reports to:

Managing Director/Studio DirectorFLSA Status:
Exempt GENERAL SUMMARY The Due Diligence Coordinator leads and coordinates all due diligence activities for commercial land development projects from site identification through entitlement and into pre-construction. This position serves as the central point of integration between ownership/development representatives, internal design teams (civil, architectural, structural, MEP), and third-party consultants (geotechnical, environmental, traffic, survey, utility providers, and specialty engineers). This role ensures that risks are identified early, regulatory requirements are clearly understood, development constraints are documented, and project schedules and budgets accurately reflect due diligence findings.

This position requires a strong understanding of entitlement processes, zoning regulations, site feasibility analysis, utility infrastructure, and project controls within the commercial development lifecycle.

SUPERVISORY RESPONSIBILITIES This position does not have supervisory responsibilities.

ESSENTIAL DUTIESTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the required knowledge, skill, and/or ability. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. General duties and responsibilities include, but are not limited to, the following:

Site Feasibility and Regulatory Research Research and interpret local, state, and federal approval requirements, including:

Zoning ordinances and overlay districts

Comprehensive plans and future land use maps Development codes and design standards

Environmental regulations and permitting thresholds

Stormwater and utility regulations

Conduct preliminary feasibility analysis to evaluate:

Site access and circulation constraints

Setbacks, height limits, FAR, parking requirements

Floodplain, wetlands, and environmental constraints

Easements, encumbrances, and deed restrictions

Identify potential entitlement risks and provide mitigation strategies.

Attend and coordinate pre-application meetings with municipalities and regulatory agencies.

Site Assessment and Utility Investigations Lead site investigations, including:

Utility availability and capacity confirmation

Water, sewer, gas, electric, and telecom coordination

Off-site improvement requirements

Coordinate boundary, topographic, ALTA/NSPS land title surveys.

Manage geotechnical investigations and soil testing programs.

Oversee environmental due diligence efforts (Phase I/II ESA, wetlands delineation, environmental impact assessments).Evaluate site grading challenges, drainage patterns, and access constraints in coordination with civil engineers.

Consultant Management Procure, scope, and manage third-party consultants, including:

Geotechnical engineers

Environmental consultants

Traffic engineers

Surveyors

Utility consultants

Develop scopes of work aligned with project objectives and budgets.

Review consultant deliverables for accuracy, completeness, and alignment with project goals.

Ensure deliverables are received on schedule and within contracted fees.

Coordinate interdisciplinary communication between consultants and internal design teams.

Due Diligence Documentation and Reporting Prepare comprehensive Due Diligence Reports summarizing:

Site constraints and opportunities

Zoning and entitlement pathway

Utility capacity and infrastructure requirements

Environmental findings

Risk analysis and recommendations

Draft executive memorandums for internal leadership and clients.

Maintain accurate documentation of correspondence, approvals, and regulatory findings.

Track and manage critical real estate agreement dates, contingencies, and development milestones.

Project Controls:
Scheduling and Budgeting Develop and maintain detailed project-specific development schedules, including:

Entitlement timelines

Agency review durations

Consultant deliverable milestones

Long-lead regulatory approvals

Apply critical path scheduling methods to identify schedule risks and dependencies.

Assist in developing and monitoring due diligence and entitlement budgets.

Track consultant expenditures and ensure work aligns with contract terms.

Provide regular project status updates to Managing Director, Studio Director, and Development Manager.

Cross-Functional Collaboration Collaborate closely with:

Director of Development / Development Manager Civil Engineering teams

Architectural teams

Structural and MEP consultants

Translate due diligence findings into actionable design criteria.

Ensure design teams understand regulatory constraints and entitlement requirements.

Support value engineering efforts based on site feasibility findings.

REQUIRED

SKILLS AND ABILITIES

Strong understanding of:

Zoning regulations and entitlement processes

Building codes and land development regulations

Structural, MEP, Civil, and Geotechnical systems

Utility…