Third Party Coordinator; Fertility

Labryo Fertility Center is seeking an experienced, detail-oriented, and compassionate Third-Party Reproduction Coordinator to manage the critical processes involving egg donors and surrogacy. This is a pivotal role that ensures compliance, provides seamless patient care, and supports the clinical team in achieving successful fertility outcomes.

At Labryo Fertility Center, we believe that starting a family is a precious moment and we strive to provide our patients the best care once they make that decision. Our center is focused not just on the success of the patient, but also the patient experience as well. We are building a team to help drive success of our clinic and provide patient centric treatment.

From our unique lab technologies to packages that are designed for the best results for our patients, Labryo Fertility Center is innovative and looking for talent that can match our mission. We empower our patients to achieve their goals and we are looking for top talent to stand behind that mission.

Key Responsibilities

The Coordinator will serve as the central point of contact for all third-party reproduction logistics, ensuring efficiency, compliance, and compassionate patient/donor support.

Essential Functions (Donor Management)

• Donor Screening &
  
  Education:
  
  Review donor profiles and conduct pre-screening assessments, ensuring a positive experience. Explain the process in a digestible manner, giving an overview of guidelines and expectations.
• Documentation:
  Obtain all required applications, consents, and contracts for donors and surrogates. Review documents for completeness and conduct follow-ups as needed.
• Platform & Database Management:
  Manage Oma Fertility's online donor platform and maintain a detailed database, tracking the donor pre-screening process and outcome.
• Coordination & Support:
  Communicate and provide support for donors, clinical staff, and outside agency teams to expedite the approval process. Aid in the coordination of testing and screening appointments.
• Compliance & Efficiency:
  Work closely with management to ensure the success of egg donor recruitment, recognizing opportunities for increased efficiency and making recommendations.
• Regulatory Adherence:
  Ensure compliance with industry standards, policies, and practices. Assist with regulatory audits when needed. Learn, follow, and keep up to date with FDA regulations for Human Cells, Tissues, and Cellular and Tissue-Based Products (HCT/Ps) and ASRM guidelines related to Third-Party Reproduction.
• Confidentiality:
  Handle all interactions and information with utmost privacy and discretion. Ensuring information is kept strictly confidential is critical for the safety of our patients and donors.

Job Functions and Responsibilities

This role involves extensive coordination and hands-on clinical support, working closely with Physicians and management.

Primary Responsibilities (Coordination & Case Management)

• 3rd Party Practices:
  Coordinate and provide training on third-party practices, including clinical policies, protocols, and clinical staff scheduling.
• Flow Management:
  Establish and maintain a streamlined patient/information flow.
• Patient Consultation:
  Meet with potential patients to review the third-party process, options, and expectations.
• Treatment Coordination:
  Coordinate the activities required to initiate the treatment plan (i.e., surgery, IUI, IVF, PGT, etc.).
• Cycle Management:
  Prepare IVF cycle start lists, create calendar/schedules for patients, and coordinate IVF cycles, communicating with agencies and other third-party representatives.
• Record Keeping:
  Maintain patient/couple medical records, including consents, legal clearance, lab results, and authorizations.
• Patient
  
  Education:
  
  Provide patient education and health teaching as appropriate, including injection technique.
• Medication Oversight: medication orders for IVF cycles.

Secondary Responsibilities (Clinical Support)

• Physician Assistance:
  Assist the physician with office procedures, including diagnostic and monitoring ultrasounds and diagnostic procedures.
• Procedure Support:
  Set up equipment/room for procedures.
• Clinical Procedures:
  Perform venipuncture, start and manage IVs (if licensed/certified), and administer medications.
• Patient Contact:
  Meet with cycling patients to review instructions, answer questions, and confirm appropriate medications/prescriptions.
• Communication & Scheduling:
  Assist the physician in providing informative and effective communication with patient/couples. Schedule procedures, tests, and office visits. Provide pre/post-operative surgical teaching and embryo transfer instructions. Manage patient phone calls, including afternoon callbacks with test results/instructions.
• Documentation & Reporting:
  Maintain SART worksheets. File normal lab results and report abnormal results to the primary physician.
• Logistics &…