Business Administrator - Isle of Wight

Overview

Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. The role is non‑operational and may involve contact with prisoners, depending on their area of work. It does not involve line‑management responsibilities.

• Organise, produce and maintain accurate records for the area of work
• Act as contact point for all communications to the team; prioritise and distribute communications to the appropriate person or relevant department in the establishment
• Complete monitoring returns for the area of work
• Input requisitions onto the finance database and process requisitions for the defined area of work
• Coordinate any awareness sessions for the area of work
• Prepare paperwork for checking by a manager, conducting initial checks as required
• Correspond with relevant stakeholders and agencies to ensure information is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
• Collate information relating to relevant Service Delivery Indicators (SDIs)
• Act as secretary to meetings as required, including organising agenda, taking and distributing minutes and action points

• Business Administrator :
  Activity Hub
• Business Administrator :
  Business Hub
• Business Administrator :
  Equality
• Business Administrator :
  Management Coordinator
• Business Administrator :
  Offender Management Hub
• Business Administrator :
  People Hub
• Business Administrator :
  Programmes
• Business Administrator :
  Psychology
• Business Administrator :
  Chaplaincy
• Business Administrator :
  Safe Decent and Secure
• Business Administrator :
  Safer Custody
• Business Administrator :
  Security Intelligence Collator

Job holders must complete specific training in their specialism once they take up post. An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh is required.

Standard full‑time working hours are 37 hours per week (excluding unpaid breaks). The role can be performed from the MoJ office location or via hybrid working arrangements where business need allows. Part‑time, flexible and job‑sharing working patterns are considered where they meet the demands of the role.

• Entitlement to 9 days (66 hours 36 minutes) of bank, public and privilege holidays added to the annual leave allowance, with some public/bank holidays potentially requiring work depending on shift pattern.
• Access to Civil Service pension schemes.
• Season‑ticket advance available after two months of service.
• Hybrid working where business need allows.

• UK nationals
• Nationals of the Republic of Ireland
• Nationals of Commonwealth countries who have the right to work in the UK
• Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre‑settled status under the European Union Settlement Scheme (EUSS)
• Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre‑settled status under the EUSS
• Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Experience will be assessed through CV or work history and evidence of experience.