Office Assistant
Listed on 2026-08-27
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Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Admin Assistant, Executive Admin/ Personal Assistant
Office Assistant
Full-Time|In Office
Monday-Friday|7:30AM-4:30PM $35,600-$40,000
Annual Salary
Jointhe Teamat Greater Comfort Mechanical
Greater Comfort Mechanicalisseekingadependableandorganized Office Assistanttosupportthedailyoperationsofourgrowingcommercial HVACcompany.
Thisroleisidealforsomeonelookingtobuildalong-termcareerinadministration,customer service,andofficeoperations.
Wearelookingforapositive,detail-orientedindividualwhoenjoyshelpingothers,staying organized,andlearningnewskills.
PreviousHVACexperienceisnotrequired.
Wearewillingtotraintherightcandidate.
- Answeranddirectincomingphonecalls.
- Takemessagesandroutecallstotheappropriatedepartment.
- Assist customers,vendors,andemployeeswithgeneralinquiries.
- Providefriendlyandprofessionalcustomerservice.
- Uploadandmanagedocumentsthroughcustomerandvendorportals.
- Organizeandmaintainelectronicandpaperfilingsystems.
- Scan,file,andshredcompanydocuments.
- Ensures records are accurate and properly maintained.
- Prepare,distribute,andtrack
Certificates of
Insurance(COIs). - ManagecustomerandmallCOIrequestsandrequirements.
- Maintain insurance-relatedrecordsanddocumentation.
- Followuponoutstandingcompliancedocumentation.
- Track company-issued phones,tablets,andothertechnology.
- Maintainaccurateequipmentassignmentrecords.
- Assistwithtechnologydistributionandreturns.
- Crosstrainonpartsorderingandpurchasingsupport.
- Assistwithcoordinatingcraneandliftrentalswhenneeded.
- Followuponmanufacturerandvendorwarrantyclaims.
- Supportspecialprojectsandotherofficefunctionsassigned.
- Providebackupsupporttootherdepartmentsasneeded.
- HighschooldiplomaorGED.
- Strongorganizationalskillsandattentiontodetail.
- Professionalcommunicationskills.
- Abilitytomultitaskandmanagechangingpriorities.
- Basiccomputerskills,including
Microsoft
Outlook,Word,and Excel. - Dependableattendanceandastrongworkethic.
- Willingnesstolearnnewsystemsandprocesses.
- Previous office,administrative,receptionist,orcustomerserviceexperience.
- Experienceworkingwithonlineportalsordocumentmanagementsystems.
- Experienceinconstruction,service,ortradesindustriesisaplus,butnotrequired.
- 100%
Employer-Paid Health Insurance - Dental Insurance
- Vision Insurance
- 401(k)
Retirement Plan - Paid Time Off (PTO)
- Paid Holidays
- Professional Development Opportunities
- Stable Monday-Friday Schedule
At Greater Comfort Mechanical ,you'llbepartofateamthatvaluescollaboration,accountability,andpersonalgrowth.
Thispositionofferstheopportunitytolearnmultipleaspectsofthebusiness,includingcustomerservice,compliance,operations support,purchasing,andadministrativefunctions.
Ifyou'relookingforapositionwhereyoucangrowyourskillsandmakeameaningfulcontribution,we'dlovetohearfromyou.
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