Front Desk Receptionist​/Clerk; Court Operations Specialist

Position: Front Desk Receptionist/Clerk (Court Operations Specialist)
* Interviews:
* Due to the high volume of applications we receive, it may take several weeks after the Final date to receive applications for us to schedule interviews.
* Who We Are
* Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.
* Benefits to You
** We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
* 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
* OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
* In this job profile, we offer candidates new to OJD up to the third step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase.
* Position Highlights
* The Lincoln County Circuit Court in Newport, Oregon, is hiring a
* Front Desk Receptionist/Clerk *(Court Operations Specialist).In this role, you will help our court make a great first impression by helping customers at the front counter and over the phone. You will answer questions related to court procedures, policies, and the status of cases, explain court documents, and provide information about hearing dates and times. You will process payments made in person and through the mail and will balance the cash drawer at the end of the day.

You will also set up payment plans for case fines and fees, and process collection reports.

Additionally, you will provide backup for other Court Operations Specialists. You will help process Application and Contribution Program and indigent defense applications. You will help with appeals and jury coordination. You will also prepare civil case paperwork as needed.

You will spend part of your time scanning documents into the case management system and securing documents that need to be shredded. You will also process requests for copies and warehouse files.

Assigned tasks may be changed to accommodate workload and organizational needs.
* Instructions for
** REQUIRED
* * Cover Letter and Work History/Resume
** Your cover letter and work history/resume should demonstrate how you meet the

Minimum Qualifications , the Special Qualifications, and the Requested Skills and Attributes, which are listed below.
** Cover Letter (
** REQUIRED**)*
* * Attach your cover letter (not to exceed two pages) in the Resume/Cover Letter section of the application. Your cover letter and filename should include your name.*
* * Address the cover letter “To the Hiring Manager.”*
* * In the body of your cover letter,
** please include responses to all Requested Skills and Attributes listed below**.*
* * Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.*
* * Prepare your cover letter before starting your Workday application.
** Work History/Resume (
** REQUIRED**)*
* * Attach your updated resume in the Resume/Cover Letter section of the application. Your resume and filename should include your name.
** OR*
* * Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
** Document Format*
* * Preferred format: PDF (.pdf, .tiff) or Microsoft Word (.docx)*
* * Acceptable format:
Image (.jpg, .jpeg, .png) or Notepad (.txt)*
* * We are unable to accept:
Apple (.pages), Google Docs (.gdoc), ZIP (.zip), and Microsoft Word 97-2003 (.doc)
** Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling,…