Payroll and Accounting Assistant

Salve Regina University, ranked as one of the most transformative colleges in the United States by Money Magazine, is a comprehensive Catholic University located in the scenic coastal community of Newport, Rhode Island. The University's commitment to academic success and personal discovery extends beyond its historic campus into a dynamic world where the application of higher thinking and skill are most valued.

Salve Regina offers bachelor's and master's degree programs, graduate certificates, and doctoral programs in humanities, international relations and nursing. Enrollment includes more than 2,600 undergraduate and graduate students from across the U.S. and around the world.

BASIC FUNCTION:

Performs all activities necessary to process payroll, including maintaining and updating related records, filing tax reports and voluntary retirement deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents and documenting and updating procedures.

Performs other accounting/finance duties in support of the Business Office, such as but not limited to, those associated with accounts payable, purchasing and other areas as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Processes bi-weekly and student payrolls through Salve's enterprise system, Colleague, including timecard review and processing, supporting analysis schedules and reconciliations.
• Process tax payments and file related reports.
• Processes new employee and existing employee payroll documents timely and accurately.
• Responds to employee requests for payroll-related information; provide assistance to University employees for payroll matters.
• Trains employees on timecard system and related functionality; train University employees on other payroll related items as needed.
• Update payroll processes as needed to remain current.
• Serve as back-up to the Payroll Manager for all payroll related duties.
• Update paid time off accrual balances.
• Work with other University departments to enable timely and efficient payroll processing of students hires and terminations.
• Review payroll related general ledger accounts and work with Payroll Manager for regular reconciliation.
• Maintain working knowledge of University policies and apply them to payroll processes.

OTHER

DUTIES AND RESPONSIBILITIES:

• Performs other accounting/finance duties in support of the Business Office, such as but not limited to, those associated with accounts payable and purchasing.
• Performs all other job-related duties as assigned by the supervisor.

N/A

ENVIRONMENTAL CONDITIONS:

• The incumbent is not substantially exposed to adverse environmental conditions.
• This is an on-site position.

• Associate's degree in accounting or finance required
• 2-3 years demonstrated experience working in a business setting (i.e., accounting or finance role)
• Proficient with financial systems, payroll systems, timekeeping systems.
• Proficient with Microsoft applications (Excel, Word, Outlook, Powerpoint etc.)
• Demonstrated ability to work independently, and as part of a team
• Must possess strong analytical and math skills
• Confidentiality is a must
• Ability to handle difficult situations with students and staff
• Ability to communicate effectively to the wide variety of employees served by the payroll office
• Ability to work with set deadlines for each payroll and tax reporting cycle

• Demonstrated payroll processing experience
• Bachelor's degree in accounting or finance
• Experience with Colleague payroll processing
• Experience in a higher education setting

Salve Regina University offers generous benefits to eligible employees including (waiting periods apply):

health, dental and vision coverage available on the first of the month following date of hire
403(b) retirement plan throughTIAAwith employee and employer contributions as well as access to advising services
long-term disability coverage
employer-paid life and AD&D insurance
up to 100% free tuition at Salve for eligible employees and qualified dependents
robust wellness program and free access to the on-campus Fitness Center

Other available…