Accounts Payable Specialist

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day invoice and vendor administration for our Newport, Rhode Island client. This role is ideal for a candidate with a bachelor's degree in accounting, as well as 1+ years of accounting experience, or accounting internships.

Responsibilities:

• Review incoming expense invoices for completeness, accuracy, and timely processing.
• Investigate invoice exceptions and reconcile discrepancies that prevent items from moving through the payment workflow.
• Enter invoices manually when needed and ensure transactions are routed correctly for approval.
• Create and maintain vendor records, including setting up new suppliers and updating supporting documentation.
• Manage accounts payable reports, tracking files, and departmental records to keep information current and accessible.
• Support the AP Manager with daily priorities, special requests, and administrative follow-up as needed.
• Coordinate overnight package preparation and processing related to accounts payable operations.
• Contribute to monthly close activities by organizing records and preparing account analysis when requested.
• Verify that invoices are assigned to the correct general ledger expense categories and reflect accurate inventory updates.
• Provide onsite administrative support in the Newport, Rhode Island office, including document filing and copying.