Legal Administrative Assistant – Newport, RI

WHO WE ARE:

Adler Pollock & Sheehan is a New England based law firm representing local, national, and international clients in a wide range of complex legal matters. Since 1960, we have been committed to providing clients with the highest level of legal services through a wide variety of practice areas from our three office locations:
Providence and Newport, RI, and Boston, MA. Among the largest and most experienced in New England, our Litigation Department is recognized nationally for its high-quality work.

We are currently seeking a Legal Administrative Assistant in our Newport, RI location. This is a busy, newly renovated, office within walking distance to downtown. This position offers an outstanding opportunity for an initiative-taking individual looking to be an impactful contributor to our winning team! Highly organized with a sense of urgency in the completion of assignments a must!

Responsible to perform an array of administrative and secretarial duties to provide support to lawyers and paralegals in their day-to-day activities. May conduct research, schedule meetings, create documentation, and perform administrative functions.

• Assist lawyers and paralegals with administrative tasks.
• Editing, formatting, and comparing lengthy legal corporate documents.
• Assist with pre- and post-closing preparations.
• Draft detailed correspondence, legal documents, forms, and presentations under attorney supervision.
• Initiate client matter opening, conflict process, draft engagement letters and process client documentation.
• Assist with attorney timekeeping using iTimeKeep software.
• Communicating with clients, opposing counsel and third parties. Answering, screening, and placing calls. Communicating messages in a timely manner.
• Perform file maintenance; daily record keeping with electronic and hard copy filing of documents.
• Electronic court filings, docket reports, and downloading proceedings.
• Calendar management, monitor and calendar deadlines and court proceedings through use of Vision software.
• Liaise with Accounting Department to submit invoices, reimbursements, and check requests.
• Perform accurate legal research and analysis.
• Compile, proofread, and revise drafts of legal documents and reports.
• Obtain relevant information from other organizations or agencies.
• Create and organize information and generate reference tools for easy use by the office.
• Prepare and format legal and management reports.
• Maintain and update databases and tracking systems.
• Respond to all case-related queries.
• Ensure efficient and effective administrative information and assistance.
• Prepare court materials.

• 5+ years prior experience in a legal environment.
• Analytical thinker with ability to manage a varied workload to meet deadlines.
• Capability to perform complex and substantive legal tasks as a high-functioning legal administrative assistant.
• Extensive knowledge of e-Filing procedures and state and federal rules and procedures.
• Ability to grasp and interpret legal documents.
• Systematic knowledge of databases and tracking systems.
• Fantastic organizational skills and detail oriented.
• Ability to work under pressure and meet deadlines.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office including Excel, Word, and Outlook.
• Prior experience working with Net Documents preferred.
• Excellent verbal and written communication skills.
• Outstanding multi-tasking and time-management skills.
• Professional maturity and ability to handle confidential client and firm data in a discrete manner.
• Professional and poised demeanor.
• Self-starter with a keen attention to detail.
• Detail-oriented and well-organized.

• Sitting for extended periods of time.
• Dexterity of hands and fingers to operate a computer keyboard mouse, and other computing equipment.
• Regular, predictable attendance is required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• New office and outstanding work environment!
• Competitive compensation, holiday pay, vacation, and PTO.
• Great benefits package that includes health, vision, dental, life and LTD insurance.
• 401(k) including company match.
• Employee referral program
• Employee assistance program
• Fast-paced environment

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment based on race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, pregnancy or conditions related to pregnancy, disability or any other federal, state, or local protected class.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact # and ask for Human Resources for assistance.

To apply, please submit cover letter and…