Staffing Coordinator, Administrative​/Clerical

The primary purpose of your job position is to ensure adequate and appropriate staffing of the facility nursing department to meet the needs of the residents based on budget, census, and as may be directed by facility administration.

As Staffing Coordinator
, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

Information explaining the Essential Functions, Safety Factors, and the Competency Evaluation columns, as well as the Risk Exposure Category legend is provided in the “Job Position Analysis Information” section located on the last
page of this job description. (
Note: The number assigned to each individual column corresponds to that same number in the “Analysis” section.)

Maintain a current listing of all resident care employee phone numbers.

Update business office with current posting of all department managers’ phone numbers.

Maintain daily tardy and absenteeism calendars.

Report to Director of Nursing Services (DNS) all employees with excess tardiness or absenteeism in accordance with facility policy.

Work with Human Resource Director and DNS when scheduling modified work duty employees in accordance with work restrictions and facility policy.

Complete in timely fashion necessary nursing department employee records upon hiring, job reclassification and discharge.

Assist employees in accurate completion of forms (i.e., leave and day off requests, time cards, etc.) pertinent to scheduling and staffing.

Complete monthly nursing schedule coordinating requests to ensure appropriate coverage of units.

Complete and post work sheets/time schedules. Coordinate variances with the DNS.

Assist in completion and filing of designated reports in accordance with established policies and procedures.

Perform miscellaneous duties pertaining to staffing and assist nursing supervisory personnel as necessary.

Answer employee calls regarding staffing/scheduling functions. Prepare written correspondence as necessary.

Answer applicant calls regarding position availability and coordinate interviews as deemed appropriate.

Ensure newly hired nursing staff has time cards and schedules prior to orientation date.

Assist in obtaining nursing care staff information needed for daily posting requirements.

Consult with nursing department staff and supervisors concerning the staffing/scheduling needs: to assist in elimination/correction of problem areas, and/or improvement of services.

Make written/oral reports/recommendations to the DNS concerning staffing and scheduling issues.

Develop and maintain a good working rapport with interdepartmental personnel, as well as other departments within the facility.

Ensure administrative functions are carried out promptly for an efficient operation.

Assist in standardizing the methods in which work will be accomplished.

Review complaints and grievances pertinent to scheduling and staffing. Make necessary oral/written reports to the DNS.

Other related duties and responsibilities that may become necessary to meet the needs of the facility.

Agree not to disclose assigned user  and password for accessing resident/facility information and promptly report suspected or known violations of such disclosure to the Administrator.

Agree not to disclose resident’s protected health information and promptly report suspected or known violations of such disclosure to the Administrator.

Report any known or suspected unauthorized attempt to access facility’s information system.

Attend various committee meetings of the facility (safety, recruitment and retention, etc.) as required.

Collect and assemble/compile records for committee/DNS review, as requested, and prepare reports of nursing department…