Assistant Payroll Services Coordinator Job Newport area,Rhode Island USA,Business

Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive

Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social,moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strivesto foster an academic culture and campus community reflecting theglobal environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’scapital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally,Providence is located an hour from Boston and just a few hours from

New York City.

For years, Providence College has been recognized in the U.S.News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Overview

In conjunction with other members of the payroll team, perform andmanage all payroll duties in an accurate and timely fashion and in accordance with both federal and state regulations and the college’s policies and procedures. Serve as acting Payroll Services Coordinator in their absence.

Duties and Responsibilities

On a rotating basis, reconcile, balance, and process thebiweekly payroll. Oversee the web-based, time entry process forstaff and their supervisors. Review Kronos timesheets for unionworkers, ensuring adherence with contract specifications. Downloadover 35/overtime report and the qualified overtime report and prepare for payroll entry. Electronically file biweekly electronicPAF’s and W-4’s and review for accuracy. Understand the tax rulesor resident/non-resident aliens. Prepare checks for distribution.

Distribute financial information to banking services providers, tax service providers, and account staff according to established deadlines. Scan payroll documents into the document management system. Process off cycle checks for direct deposit returns, staledated checks and Human Resource directed payments. Update payrollchecklists and manuals. Complete wage, unemployment, and workers compensation verifications. (25%)

On a rotating basis, reconcile, balance, and process the student payroll. Oversee the web-based, time entry process for students and their supervisors. Review overlapping hours report,meal break report, hours worked over eight report and reach out tostudent/supervisor to make necessary corrections. Download over
20/40 hours report and qualified overtime report and prepare for payroll entry. Electronically file the student employmentcertification forms, I’9 forms, and W-4’s and review for accuracy.

Understand the tax rules for resident/non-resident aliens. Preparepayroll checks for distribution. Distribute financial information to banking services providers, tax service providers, and account staff according to established deadlines. Scan payroll documents into the document management system. Process off cycle checks fordirect deposit returns, and stale dated checks. Reach out to students who have previous paychecks awaiting pickup. Updatepayroll checklists and manuals. Complete wage verifications.(25%)

On a rotating basis, reconcile, balance, and process the monthly payroll. Electronically file monthly PAF’s and W-4’s andreview for accuracy. Store electronic payment submissions and process for payroll entry. Prepare payroll checks for distribution.

Prepare checks for distribution. Distribute financial…