Facilities Coordinator

Location:

Newton, KS

Schedule:

Full-Time | Monday–Friday Join Our Team We're seeking a highly organized and dependable Facilities Coordinator to support the day-to-day operations of our Facilities Department. In this role, you'll serve as a key point of contact for maintenance requests, work order management, fleet coordination, inventory tracking, and campus access systems.

If you're someone who enjoys keeping things organized, solving problems, and helping operations run smoothly behind the scenes, we'd love to hear from you.

What You'll Do Facilities Administration & Coordination Provide administrative support to the Facilities Department Answer and direct facilities-related phone calls and inquiries

Maintain department records, documentation, and filing systems

Assist with scheduling and coordination of facility-related activities

Maintenance Requests & Work Orders Monitor and respond to maintenance requests

Create, track, and close work orders

Maintain accurate documentation of completed work Coordinate preventative maintenance schedules and records

Inventory & Supply Management Order and receive facility supplies and materials

Maintain inventory records and stock levels

Help ensure tools and equipment are organized and maintained

Fleet & Access Management Assist with management of company vehicles

Coordinate vehicle schedules, service records, and key distribution

Support vehicle title and registration documentation

Issue and track building keys and electronic access permissions

General Facilities Support Assist with basic facility operations as needed

Operate company vehicles when required

Help maintain a safe, organized, and functional environment for staff and visitors

What We're Looking For

Required Qualifications High school diploma or equivalent

Valid Kansas driver's license

Ability to be insured under the organization's vehicle insurance policy

Strong organizational skills and attention to detail

Effective verbal and written communication skills

Ability to manage multiple priorities and work independently

Basic computer and keyboarding skills

Preferred Qualifications Technical diploma or related post-secondary education

Five years of related administrative, facilities, maintenance coordination, or operations experience

Experience with scheduling systems, work order management, or customer service

Experience working with inventory, fleet coordination, or facilities operations

Physical Requirements Ability to lift and carry up to 30 pounds

Ability to bend, squat, kneel, reach, and move throughout campus locations

Ability to work both indoors and outdoors in varying weather conditions

Why This Role Matters The Facilities Coordinator plays an important role in supporting the people, buildings, and resources that keep our organization running efficiently. This position is ideal for someone who enjoys organization, coordination, and being the person others can count on to keep operations moving forward.
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