Accounts Receivable Clerk

• Apply incoming payments (ACH/wire/check/lockbox) accurately and timely; research and resolve unapplied cash.
• Maintain customer account records, including payment activity, remittances, and supporting documentation.
• Monitor the AR aging report; help follow up on past due invoices and resolve payment issues with customers.
• Prepare and maintain AR schedules and reconciliations to support month-end close (AR aging tie-out, unapplied cash, credits, etc.).
• Assisting customer operations with tasks including invoice corrections, portal submissions, and AR inquiries.
• Track and research deductions/short pays, including pricing, freight, damages, returns, and promotional/trade-related deductions; coordinate with Sales, Supply Chain/Logistics, and Customer Service to validate and resolve.
• Support chargeback management by organizing backup, communicating status, and helping ensure timely resolution and accurate accounting.
• Assist with creating and processing credit memos and maintaining clear audit trails for adjustments.
• Ensure AR activities follow internal controls and documentation standards; support audit requests as needed.
• Identify opportunities to streamline AR processes (e.g., improving remittance capture, standardizing deduction workflows, and enhancing reporting).

• 2+ years of accounts receivable experience (CPG, food & beverage, or wholesale/distribution environments strongly preferred).
• Experience with cash application and account reconciliation; comfort researching discrepancies and following issues through to resolution.
• Strong attention to detail, organization, and follow-through in a deadline-driven environment.
• Clear written and verbal communication skills; ability to work effectively with both internal teams and external customers.
• Intermediate Excel skills (sorting/filtering, pivot tables, lookups).
• Familiarity with ERP/accounting systems (Net Suite preferred, but not required).
• Experience working with customer portals, remittance formats, and/or EDI documentation is a plus.
• Prior exposure to deduction/chargeback processes common in CPG (trade promotions, pricing compliance, returns/allowances).

Demonstrates expertise in accounts receivable processes, including cash application, account reconciliation, and deduction management, while ensuring compliance with internal controls and documentation standards. Strong organizational and communication skills facilitate effective collaboration with internal teams and external customers.

• Accounts Receivable Experience
• Cash Application
• Account Reconciliation
• Intermediate Excel Skills
• Deduction Management

• Cash Application
• Account Reconciliation
• AR Aging Report Monitoring
• Invoice Corrections
• Credit Memo Processing
• Deduction Research
• Remittance Capture
• Reporting
• Audit Trail Maintenance
• Chargeback Management

• Attention to Detail
• Organization
• Follow-Through
• Clear Communication
• Collaboration

• CPG
• Food & Beverage
• Wholesale
• Distribution
• Trade Promotions
• Pricing Compliance
• Returns
• Allowances

• ERP Systems
• Net Suite
• Customer Portals
• EDI Documentation
• Excel