Contract, Billing & Revenue Specialist

Career Opportunities with Health Advances

Health Advances is seeking a full-time Contract, Billing & Revenue Specialist. The Contract, Billing & Revenue Specialist is key to the contract-to-cash process, ensuring client contracts are executed accurately, projects are set up correctly within company systems, revenue is recognized in accordance with company policy, and invoices are issued timely and accurately.

This role serves as a key liaison between consulting leaders (client heads), contracts management, case management, billing, collections, and finance teams to ensure revenue is recognized, billing activities completed, and outstanding receivables minimized. The Contract, Billing & Revenue Specialist plays a critical role in maintaining financial accuracy and supporting audit requirements. This position reports to the Senior Director, Finance & Accounting and is based in Newton, MA.

Contract and Compliance Administration Support and Coordination

• Assist the Senior Contract Administrator with the preparation, routing and processing of standard client agreements, amendments, statements of work (SOWs), non-reliance letters (NRL’s) and other template-based contract documents
• Support contract execution activities by coordinating signatures, maintaining contract files, and ensuring fully executed agreements are appropriately stored and accessible
• Maintain contract administration trackers and related documentation, ensuring information is accurate, complete and up to date
• Provide administrative support for contract amendments, renewals and scope changes by gathering required information and updating internal systems and records
• Serve as backup support for contract administration activities during planned absences, vacations or other periods of limited coverage, ensuring continuity of essential processes while escalating complex matters as appropriate
• Assist in the review of client agreements to identify contractual restrictions, special instructions, and compliance requirements, ensuring project teams are informed of obligations related to subcontractors, AI usage, travel, data privacy, and other client-specific requirements

Revenue Management

• Review client contracts, statements of work (SOWs), amendments, change orders, and related documentation to ensure contract terms are accurately reflected in operational and financial systems
• Review project revenue information across CRM, project budgets, proposals, contracts and financial systems to ensure consistency and accuracy
• Identify, investigate, and resolve discrepancies impacting project revenue
• Ensure projects are set up accurately within the financial systems, including revenue schedules, billing schedules, project dates, and supporting documentation
• Maintain project financial data and ensure updates are made promptly as project circumstances change
• Complete weekly review of forecast revenue including tracking and reporting key metrics and reconciling revenue forecast between CRM and financial systems

Month-End and Quarter-End Revenue Processes

• Complete monthly revenue recognition activities in accordance with internal controls and applicable accounting standards
• Work with client heads to confirm project start dates, end dates, project status, and completion estimates
• Update project assumptions and revenue schedules within financial systems
• Complete revenue reconciliations and maintain supporting documentation
• Prepare quarterly audit support schedules for internal and external auditors

Invoicing and Collections

• Support tracking of purchase orders, contract milestones, billing schedules, and other key contractual obligations, following up with internal stakeholders and clients as needed to support timely invoicing and project operations
• Maintain project billing schedules and invoice tracking records
• Ensure executed contracts and approved contract amendments are captured to facilitate timely and accurate billing
• Manage invoice approval workflows and maintain supporting approval documentation
• Coordinate with billing team to ensure invoices accurately reflect contractual requirements, including billing milestones, purchase order information, client contact information, and other required details
• Review draft invoices for accuracy and completeness prior to issuance
• Prepare accounts receivable aging each week and elevate areas of concern
• Serve as the primary point of contact for client billing or collection inquiries; triage incoming requests by assessing each inquiry, resolving issues independently when appropriate, and escalating complex matters to the relevant internal stakeholders
• Complete monthly and quarterly reconciliations of unbilled revenue

Project Closeout

• Monitor projects approaching completion and coordinate final invoicing and project closeout activities
• Ensure all billing milestones and revenue recognition requirements have been completed
• Review closeout reconciliations for unbilled/deferred revenue balances and resolve issues prior to closure

  Internal Controls,…