Accounts Specialist; hybrid

Human Services Research Institute (HSRI) is seeking a detail-oriented and motivated Accounts Specialist to join our team! The Accounts Specialist will assist with a variety of administrative and accounting functions. This position will primarily be responsible for accounts payable functions including the processing of invoices, distribution of checks, managing employee reimbursement requests, and verifying account coding. If you thrive in a fast-paced environment and are passionate about accuracy and teamwork, we’d love to hear from you!

HSRI is a nonprofit organization that conducts research and evaluation to improve health and human service systems. We work at the local, state, and federal levels. We help develop measures, data collection instruments and protocols, advanced analytics, and data visualization strategies. Our goal is to help public agencies understand and demonstrate the real-world impact of the services they provide, helping them transform their policies and practices to improve their outcomes.

Our teams have an unwavering commitment to envisioning equitable policies and solutions that create a stronger society for us all. HSRI is an equal opportunity employer and is committed to building a diverse team, bringing as many possible perspectives as possible to bear on services that can profoundly affect people's health and well-being by addressing social determinants of health. We are committed to building an inclusive environment where people of all backgrounds can come to do their best work.

For more information on HSRI, please visit (Use the "Apply for this Job" box below)..

We’re looking for an individual who thrives in a fast-paced environment, enjoys working collaboratively as part of a team, and values respectful communication while embracing diverse perspectives.

The Accounts Specialist will work under the supervision of the Director of Finance. The ideal candidate will be self-motivated, detail-oriented, able to work under limited supervision with the ability to problem-solve. Strong organizational skills, a commitment to accuracy, and a passion for continuous learning and improvement are key qualities for success in this role.

• Assist with the review, coding, and approval for all account payables
• Maintain account payable filing system, as well as contract payable files and worksheets
• Develop, maintain, and execute accounts payable policies and procedures
• Process invoices in a timely manner
• Responsible for reviewing invoices for adherence to budgetary limits
• Maintain vendor information in accounting database
• Research and resolve accounts payable issues
• Assist with reconciling account payables to vendor statements and sub-ledger
• Monitor vendor accounts to ensure payments are timely and up to date; respond to vendor invoices and maintain vendor relationships
• Prepare and process check runs and ACH payments
• Verify and enter details of transactions such as invoices, requisitions, and other disbursements
• Process employee reimbursements for travel and other expenses via electronic fund transfer (EFT)
• Match checks to invoices for distributing, mailing, and filing invoices
• Prepare bank deposits and input logs
• Assist reconciling contributions with the business development department

• Associate degree in finance, accounting, business administration, or a related field required. Bachelors preferred.
• 4 years’ experience in accounts payable and payroll processing
• Strong numerical and analytical skills
• Proficiency in accounting software (e.g., Quick Books, SAP, Xero) and MS Excel
• Knowledge of payroll processes, tax regulations, and financial compliance
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Ability to maintain confidentiality in handling financial and employee records
• Good communication and teamwork skills, especially in working with HR and administration
• Attention to detail and strong commitment to high-quality work
• Ability to work independently and meet deadlines

• Foundational computer skills, including Microsoft Office Suite and the Internet. Ability to navigate at a basic level within web-based applications.
• Use of Outlook email and calendaring
• Intermediate to advanced skills with Microsoft Word, Excel, and Power Point
• Use of online teleconferencing software (e.g., Zoom, Teams)

• Provide financial analysis as required to support other staff members
• Prepare audit work papers as needed
• Assist with maintaining all files, both electronic and hard copy format
• Provide general office administrative duties
• May reconcile printing and postage expenses