Deputy Comptroller - Cannot fill

Job Description Primary purpose:

Responsible for managing and overseeing the General Ledger to ensure all financial transactions are posted on time to ensure accurate reporting of the City’s financials. Prepares various reports to comply with federal, state and local laws. Assists in the preparation of the City’s financials for the annual external audit and reporting to the Department of Revenue.

Scope and Judgment:
Performs professional office and administrative duties requiring independent judgment and initiative to analyze, solve problems and make decisions based on departmental and city policies and procedures. Exercises considerable judgment and initiative in performing duties.

Supervision Received:
Position reports to the City Comptroller, operating with minimal supervision. Operates in accordance with applicable state and local laws and regulations, and department policies and procedures. This position requires the ability to plan and perform operations to independently complete assigned tasks according to a prescribed time schedule. This individual independently establishes own daily work plan based on regular routine and special assignments.

Supervision Given:
Provides immediate direction, control and monitoring over a function unit or section with time spent assigning, explaining, checking progress and reviewing routine work. Supervisory responsibilities include direct accountability for quantitative and qualitative results, and budgetary control. Acts as the City Comptroller during extended absences.

Maintains the City’s general ledger and supporting subsidiary ledgers for all funds, while exercising budgetary control over City funds. Reconciles all City funds monthly for accuracy of revenues and expenses.

Prepares Financial Statements, including balance sheets, income statements and monthly spending reports. Prepares Free Cash, Tax Recap, Statement of Indebtedness, Combined Balance Sheet, Cash Reconciliation Report and other reports required by the Department of Revenue.

Coordinates with external auditors in preparation of the Annual ACFR and audit.

Assists in the Issuance of Debt, including setting up Capital Project accounts, Authorized but Unissued, debt service payments, and the handling of premiums to offset the Issuance of Bond Sale Costs.

Works with multiple departments ensuring contracts are executed in accordance with Massachusetts General Laws and that funding is available for said contracts.

Works with all City departments to assist them with accounting and MUNIS requests. Tests new MUNIS versions and maintains various MUNIS modules that have been integrated. Works with outside auditors, representatives of state and federal agencies and with vendors as needed and required.

Ensures City Ordinances as well as State and Federal regulations are adhered to.

Records investment funds to market quarterly, providing reports to Comptroller and Treasurer.

Reconciles cash monthly with the City Treasurer.

Supervises the daily accounting curriculum and projects of the accountant position;
Serves as an advisor to all Comptroller staff to solve problems; oversees the work product of staff. Maintains a strong commitment to public service and delivers positive supervisory support and leadership to the Comptroller's team.

When absent, the Deputy Comptroller acts as City Comptroller by making decisions necessary to continue the operations of the city.

Attends and participates in staff and other meetings. Attends training as required and directed. Conducts training for departmental staff and citywide staff as directed and required.

Performs other duties as directed and required.

Education, Training, and

Experience:

Bachelor's Degree…