Excise​/Data Control Specialist

Primary Purpose

Reviews requests for motor vehicle excise tax abatements, refunds and adjustments. Processes changes and denials. Processes bills for repair plates, dealer plates and re-commitments. Maintains current exempt and other files.

• Opens, sorts, stamps abatement related mail. Reviews and logs correspondence pertaining to abatement of motor vehicle abatements, adjustments, refunds, or changes.
• Abates the more routine, standardized motor vehicle excise taxes according to established guidelines. Denies those not meeting eligibility requirements.
• Contacts requestor, the Registry of Motor Vehicles or others for supporting or additional information. As required, sends out form letters for additional data. Informs assessed taxpayer of needed paperwork, documentation, and qualifications required to process a reduction or abatement of bill.
• Prepares warrants on new billings from the State pertaining to registered motor vehicles, repair plates, dealer plates, boats or re-billings.
• Receives City wide master lists of excise taxes. Culls exempts and rechecks and prepares lists of eligibles for bills generation. May be required to data enter some bills.
• Maintains and updates exempt files.
• Follows and adheres to department, City and other government rules, regulations, policies and procedures.

• As required, trains others in motor vehicle excise tax "problem" resolution and processing.
• Prepares routine correspondence, letters, memoranda, records, cards, forms and other documents or information. Performs data entry and/or retrievals.
• May be required to organize, maintain, update, and purge section files, documents and data.
• Performs other duties as required.

To perform successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. We encourage all candidates who feel they are capable of successfully performing the responsibilities as outlined in this position description, regardless of the qualifications listed below to apply.

Associates and three to five years of related experience and/or training or equivalent combination of education and experience. Knowledge of clerical practices, abatements, excise taxes and office procedures and the operation of office equipment such as personal computers and computer software, data processing and/or word processing.

Ability to read and interpret documents such as reports and procedures manual. Ability to write reports and correspondence. Ability to present information effectively, which may be controversial in nature, one-on-one, or in small groups to citizens or employees of the City.

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages. Ability to apply concepts of basic algebra.

Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to solve practical problems and deal with a variety of concrete variables in situations where prescribed standard practices exist.

The physical demands described here represent those requirements that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary range:
The targeted salary range reflects what the City of Newton reasonably and in good faith expects to offer for this position at the time of posting, but the final salary determination may be within or outside this range based on various…