Parttime Administrative Assistant

Our client is seeking a highly organized Administrative Coordinator to support daily office operations and assist key staff with administrative, communication, and meeting coordination tasks. This is a part-time contract role with the potential to convert to a permanent position.

Responsibilities

• Provide administrative support to leadership and staff

• Prepare correspondence, reports, and business documents

• Manage incoming and outgoing mail and package distribution

• Answer and route incoming phone calls and greet visitors

• Maintain organized digital and physical filing systems

• Digitize and manage records stored in off-site document facilities

• Support document retention policies and records management procedures

• Monitor office supplies and coordinate equipment needs

• Assist with scheduling and coordinating staff, Board, and committee meetings

• Prepare meeting minutes and maintain corporate records

• Support coordination of member meetings and special events

• Maintain corporate policy and administrative manuals

• Process and distribute marketing materials to members as requested

Qualifications

• Previous administrative, office coordination, or receptionist experience

• Strong organizational and document management skills

• High attention to detail and ability to manage confidential information

• Proficiency with Microsoft Office and basic office systems